Office Administrative Assistant

We are a small but growing geophysical company looking for a multitasking, detail-oriented Office Administrator to join our team during a key phase of expansion. This role is vital in supporting both daily operations and long-term development, and we’re looking for someone who is committed, adaptable, and eager to grow with us.

Key Responsibilities:

- Prepare and format internal and external documents, letters, reports, manuals, and presentations

- Translate and adapt business and technical documents (instructions, letters, guides)

- Draft, edit, and format user manuals, technical guides, and operating instructions

- Manage incoming and outgoing email correspondence

- Answer calls and messages; forward inquiries to the appropriate staff

- Organize and coordinate meetings, events, and schedules; maintain calendars

- Maintain paper and electronic filing systems and records

- Order office supplies, consumables, and components based on approved lists

- Track incoming goods and communicate with suppliers

- Provide administrative support to executives and managers

- Greet visitors and clients; provide general information

- Maintain corporate social media accounts (content creation, message handling)

- Monitor dealer websites for product accuracy, pricing, and brand representation

- Send reminders, requests, and corrections to dealers as needed

- Provide high-quality customer service in written and verbal communications

- Prepare internal reports, summary tables, and databases

- Coordinate documentation with internal departments and partners

- Ensure timely completion of assigned tasks

- Operate office equipment (printers, scanners, multifunction devices)

- Perform other administrative duties as assigned

What We're Looking For

- Strong multitasking ability and excellent organizational skills

- Fluent in Spanish (spoken and written); additional languages are a plus

- Friendly, approachable, and professional demeanor

- A fast learner who is willing to adapt to the needs of the team and market

- Ability to work under pressure, manage competing priorities, and meet deadlines

- Comfortable using Microsoft Office and other common office tools

- Committed to teamwork and open to feedback and collaboration

Preferred (but not required)

- Educational or professional background in geophysics, geology, or related fields

We offer a collaborative and supportive work environment, where your contributions will directly impact the success of our team. If you’re looking for a place to grow, learn, and make a difference, we’d love to hear from you.

Job Types: Full-time, Part-time

Pay: $18.00-$27.00 per hour

Expected hours: No less than 20 per week

Experience:

- Administrative: 1 year (preferred)

Language:

- Spanish (preferred)

Work Location: In person