Administrative Assistant

JOB DESCRIPTION: Administrative Assistant

REPORTS TO: Manager of Payroll

STATUS: Full Time, Salaried Position

LOCATION: Vernon, BC

JOB OPPORTUNITY:

Bell Lumber & Pole Canada has an exciting opportunity for a full time Administrative Assistant to join the Vernon Accounting Office. We are seeking a skilled and organized individual to join our team.

Our company is 115+ year-old family-owned and operated business with operations in both Canada and the United States. We are a manufacturer of wooden utility poles, and we are looking for highly motivated candidates with initiative to complete a job with excellence. We want candidates who are self-starting, reliable and dependable. Our company offers a competitive wage structure and comprehensive benefit package.

JOB PURPOSE:

The Administrative Assistant will support our office by performing a variety of administrative tasks, including answering phone calls, managing files, planning office events, assisting with accounting functions, and providing general support to our staff in our business activities. The Administrative Assistant will be expected to work as part of one team to embrace the company’s mission of radically loving and influencing lives, actively demonstrating the values of excellence, stewardship, and entrepreneurial spirit in both behavior and attitude.

ESSENTIAL JOB DUTIES:

Administrative responsibilities include but not limited to:

- Answer and direct phone calls and respond to emails in a timely and professional manner

- Manage files and organize documents, both physical and digital

- Provide general support to staff, including photocopying and scanning.

- Receive, sort and distribute the mail

- Maintain computer and manual filing systems, including legal files

- Maintain and replenish office and kitchen supplies

- Maintain office equipment and coordinate repairs

- Organize travel arrangements

- Organize office events (while working within a budget)

- Process customer credit applications, includes obtaining references and credit score

- Provide support to the executives

- Handle other administrative projects when needed

Accounting responsibilities include but not limited to:

- Enter accounts payable invoices weekly

- Generate vendor payments (cheques and electronic payments) weekly

- Provide support to the accounting team during a month end, quarter end, year end

- Providing various backup information to support transactions

- Assists with requests from external parties, including auditors

- Special projects and other duties as assigned.

This job description is not intended to be all-inclusive; the employee may be required to perform other duties and assume additional responsibilities as needed or requested to meet the ongoing needs of the organization.

JOB QUALIFICATIONS:

Education:

Minimum Requirements:

- High School Diploma or equivalent, or relevant combination of education and experience.

- Post-Secondary Office Administration or Accounting courses

Experience/Abilities:

- Proven experience as an administrative assistant or in a similar role

- Knowledge of office management systems and procedures

- Excellent time management skills and ability to multi-task and prioritize work

- Attention to detail and problem-solving skills

- Excellent written and verbal communication skills

- Strong organizational and planning skills

- Ability to work in harmony with co-workers

- Understanding of confidentiality

- Proficient in Microsoft Office and other office software

- Typing speed minimum 40 wpm

- Knowledge of Microsoft D365 is an asset

BENEFITS:

- A positive work environment and culture

- Competitive compensation

- Excellent benefits package including:

- o Extended Health Care Coverage

- o Dental

- o Vision

- o Life Insurance

- o AD&D

- o Long Term Disability

- Employer Funded RRSP

- On the job training

- Employee assistance program

- Paid Time Off

WORK ENVIRONMENT/PHYSICAL DEMANDS:

To perform the duties of this job, the employee is required to use the computer for extended periods of time in a sitting or standing position. Ability to work under time constraints and adapt to changing priorities. Occasional travel to operational sites may be required.

Bell Lumber & Pole Canada, ulc. is an equal opportunity employer, and we fully comply with all such applicable employment laws and regulations.

Job Types: Full-time, Permanent

Pay: $20.00-$25.00 per hour

Expected hours: 40 per week

Benefits:

- Casual dress

- Company events

- Dental care

- Disability insurance

- Employee assistance program

- Extended health care

- Life insurance

- Paid time off

- RRSP match

- Store discount

- Vision care

- Wellness program

Work Location: In person