Logistics Office Associate

The Opportunity

- Office Logistics Associate at a growth-oriented energy company

- Work in a collaborative environment where strong communication and relationship building skills are essential.

- Opportunity to build your skills and knowledge through special projects.

- Reporting to the Office Supervisor, you will support leaders and teams by performing a wide range of administrative, clerical, and data-driven functions.

Key Activities Include

- Administrative and Office Support

- Provide administrative support to multiple departments and leaders.

- Perform typing, data entry, filing, scanning, and document preparation.

- Create, edit, and distribute reports, presentations, correspondence, charts, graphs, and tables.

- Manage calendars, schedule meetings, coordinate conferences, and arrange team meals, including set-up and clean-up.

- Maintain electronic and hard-copy recordkeeping systems and manage document organization.

- Order, maintain, sort, & distribute office supplies

- Send and receive mail and packages

- Greet visitors professionally and provide directions or assistance as needed.

- Support special projects requiring research, compiling information, analyzing data, and preparing reports.

- Function Support for Business Office

- Backfill responsibilities, including:

- Invoice processing, discrepancy resolution, and payment support.

- Timekeeping

- Creating purchase requisitions & change requests

- Preparing departmental budgets, accruals, forecasts, and journal entries.

- Supporting project preparation, capitalization, and purchase order reporting/close-out.

- Serve as SharePoint site administrator for department content.

- Assist with fleet management.

- Backfill for data entry functions, including:

- Create or modify schedules.

- Confirm & TECO work orders

- Document measurement points.

- Dismantle work orders and maintenance plans.

- Create or modify equipment, maintenance items, master data, and manual work orders.

- Report on work orders by activity type.

- Provide training or guidance related to SAP PM functionality.

- Format and maintain regulatory forms, manuals, and controlled documents.

- Manage revision history and document storage through SharePoint.

- Conduct annual review of regulatory contact information.

- Provide chemical inventory support using Sphera.

- Track regulatory-required medical examinations.

- Coordinate and execute mass mailings.

- Prepare and maintain vacation and callout schedules.

- Update Terminal Operator Guides using operator-provided redlines.

- Prepare binders, meeting materials, and lamination.

- Track PPE purchases

- Coordinate shredding services.

- Manage help tickets for printers and guest internet access.

- Order and distribute work permits.

- Additional support to the Operations, Control Center, Environmental, Engineering, & Safety departments as needed.

Note: This description is intended to give you a general overview of the position. Additional responsibilities and opportunities may be identified based on current business needs.

Qualifications

To meet the basic qualifications for this role, you will have legal authorization to work permanently in the United States for any employer without requiring a visa transfer or visa sponsorship.

Additional Qualifications Include

Education & Experience

- Bachelor’s degree in information management, business, economics, accounting, or a related field preferred.

- Minimum 5 years of office experience preferred.

- Industry experience preferred.

- Skills & Competencies

- Strong self-starter with excellent attention to detail.

- Strong critical thinking skills, including the ability to analyze information, identify issues or inconsistencies, evaluate options, and recommend or seek appropriate resolutions.

- Ability to multi-task, prioritize, and work independently with moderate direction.

- Ability to support and communicate effectively with diverse personality types.

- Strong verbal and written communication skills.

- Strong organizational and time-management skills.

- Ability to maintain confidentiality and handle sensitive information.

- Ability to follow written and verbal instructions.

- Customer service orientation.

- Proficient typing and 10-key data entry skills.

Technical Competencies

- Advanced proficiency in Microsoft Excel (data validation, pivot tables, charting) preferred

- Advanced proficiency in Microsoft Word (headers, subheadings, table of contents, table of tables) preferred

- Intermediate proficiency in PowerPoint and Outlook preferred

- Intermediate proficiency with SharePoint and OneDrive preferred

- Basic proficiency in SAP PM or related ERP systems desired; 5 years of SAP experience preferred

About Us

At Par Pacific, we own and operate market-leading energy and infrastructure businesses in logistically-complex markets. We have built a team of oil and gas industry veterans and subject matter experts to lead our organization with an entrepreneurial spirit and a collaborative, problem solving approach. We bring our diverse strengths and motivation to complex markets where we seek out diamonds in the rough. As a nimble, growing organization, we actively pursue new opportunities with corporate financing know-how, respond to local market demands, and adapt to changing external environments.

More Good Reasons to work for Par

Unique Culture

There is nothing ordinary about Par Pacific a niche player in the energy space. And there's certainly nothing ordinary about Par Pacific employees. We are driven, hardworking, entrepreneurial-minded professionals who love to win. If that describes you, you'll fit right in.

Location, Location, Location

Because Par Pacific operates in some of the most beautiful places throughout the country, our employees get to make these places their home and enrich their lives. You will work in Billings, Montana, the heart of Yellowstone Country. We have outdoor recreation in all directions and are less than an hour from the mountains. And, as Montana’s largest city, Billings offers options to balance life, work and play — with trails for walking and biking, historic sites, plenty of dining options, a myriad of cultural choices, and the largest healthcare sector between Minneapolis and Spokane.

Opportunistic growth strategy

At Par Pacific, we look for operations with strong fundamentals and great employees who can move a business forward. Our management team has deep experience in the energy industry, as well as in leading mergers, acquisitions, and integrations of newly acquired companies.

Focused on the future

We are an energy company that has recognized the imperative and embraced the opportunity to begin the transition from fossil fuels. We are developing products that help reduce greenhouse gas emissions.

Excellent Compensation And Benefits

In addition to a competitive salary, we offer a strong comprehensive benefits package that includes medical, dental and vision insurance, a robust allotment of paid time off, a 401(k) with company match, retirement savings plans, educational reimbursement, and more. Full-time employees (and their families) are offered medical (with prescription coverage), dental, vision, voluntary critical illness, accident, life/AD&D insurance, Flexible Spending Account and Employee Assistance Program.  Employees can purchase company stock at discounted prices through the Employee Stock Purchase Program.

Our Headquarters

Par Pacific Holdings, Inc., based in Houston, Texas, owns, manages and maintains interests in energy and infrastructure businesses. We are a growing energy company focused on renewable and conventional fuels in the Western United States. Par Pacific also owns 46% of Laramie Energy, LLC, a natural gas production company with operations and assets concentrated in Western Colorado. Our common stock is publicly traded on the NYSE under the trading symbol "PARR".

Our Refineries and Logistics Operations

We own and operate refineries in Hawaii, Montana, Washington, and Wyoming, with total operating throughput capacity of over 219 Mbpd. Par Pacific owns and operates one of the largest energy networks in Hawaii with 94,000 bpd of operating refining capacity, a logistics system supplying the major islands of the state and 90 retail locations. In the Pacific Northwest and the Rockies, Par Pacific owns and operates 124,000 bpd of combined refining capacity and related multimodal logistics systems.

Our Retail Operations

We own and operate over 90 retail locations in Hawaii under the Hele and 76 brands and over 30 retail locations in Washington and Idaho under the nomnom brand.

Par Pacific is an equal opportunity employer

Par Pacific prohibits discrimination and harassment of any type and affords equal employment opportunities to employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, genetic information or any other status protected by applicable law.

Note: Par Pacific will not accept calls or unsolicited resumes from third-party recruiters. All candidates are required to apply through this web posting.