Human Resources Assistant

Position Description

Kinder Morgan provides all employees with a safe, honest, trustworthy, ethical, respectful and professional work environment. We believe in building friendly and personal long-term relationships by supporting our employees with ongoing training, continued growth and internal advancement while cultivating teamwork and diversity with a culture of inclusion from various experiences and backgrounds. Dedicated to providing security to our employees, we offer a comprehensive benefit program that includes, medical, dental, vision, disability, life, 401(k), a retirement contribution (pension plan) and more. Hybrid work schedule available!

The Human Resources Assistant assists with the administration of the day-to-day operations of the human resources functions and duties.

- Provides administrative support for offer/termination letters, special reports, background checks, verification of employment; mail distribution; confidential filing; scanning and indexing employee files; processes expense reports for HR Reps.

- Supports recruitment and placement activities by posting jobs, establishing recruitment files, and preparation of new hire or recruiting packages.

- Responsible for Lawson data entry (hires, transfers, terminations, promotions, etc); processes personnel actions and related forms.

- Verifies I-9 documentation and maintains record keeping.

- Responds to routine questions or inquiries, and refers non-routine items to appropriate Human Resource personnel for action.

- Continuous follow up on open items to ensure accuracy and completion.

- Adhere to strict deadlines to meet management and payroll time schedules.

- Maintain strict confidentiality of pay and personnel information.

- Assists with onboarding process of new employees.

- Communicates effectively with all levels of management.

- Other duties include supporting HR Management in preparing correspondence and reports, maintaining calendar and appointment schedules, coordinating meetings including scheduling, reservations, travel arrangements and presentation materials; preparing expense reports, coding invoices for payment and other clerical duties.

- Will assist with various HR projects and miscellaneous duties as assigned.

Position Requirements

Minimum requirements:

- High School diploma or equivalent.

Experience/Specific Knowledge

- Minimum of one to three years of experience actively working in an administrative function, preferably in a Human Resources environment.

- General understanding of how corporate policies, procedures, practices and processes relate to the HR function.

- High proficiency in Microsoft applications (Word, Excel, Outlook) for the purpose of word processing, spreadsheets and information retrieval.

Competencies, Skills And Abilities

- A positive and strong customer service attitude and desire to assist others is essential.

- Dependability, regular, predictable attendance, and the ability to work under pressure, while meeting critical time frames are required.

- Ability to organize and prioritize daily work.

- Must be able to handle and maintain a high level of confidential information.

- Must be able to handle and complete many assignments/activities concurrently.

- Attention to detail.

- Ability to work in a fast-paced environment.

- Ability to perform the required and expected duties with minimal supervision.

- Takes initiative to resolve issues when appropriate.

- Solid analytical skills and logical thought process with the ability to identify and resolve assistant related HR issues/problems when appropriate.

- Professional attitude and appearance.

- Familiar with wage/hour, benefits and employment laws/regulations.

- Strong communication skills.

- Experience with HRIS and Applicant Tracking.

- Familiarity with general payroll administrative procedures.

Preferred Education Experience

Above the minimum requirements but advantageous in this position:

- Human Resources experience in energy industry.

- Experience with Applicant Tracking systems.

Position may be filled at various levels depending on experience and job skills of successful candidate.

EQUAL OPPORTUNITY EMPLOYER STATEMENT: We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.