Shenandoah Valley Electric Cooperative

HR Administrative Assistant

Harrisonburg, VA

full time

On-site

Utilities

About This Job

Human Resources Administrative Assistant

Non-Exempt

Summary

The Human Resources Administrative Assistant should exercise strong written and verbal communication, administrative and organizational skills, confidentially, and the ability to maintain accurate records and provide reliable and efficient support to the organization.

Reporting

· Reports to: Director of Human Resources

· Directs: None

Responsibilities

· Maintain and organize confidential employee records, medical records, contracts, and files per document control policies and procedures.

· Maintain team calendar for meetings, deadlines, and major events; coordinating food and meeting space logistics as requested.

· Draft, distribute and maintain applicant letters and data for Affirmative Action Plan.

· Coordinate and schedule employee DOT Medical appointments.

· Coordinate, schedule and prepare documents for applicant interviews.

· Prepare onboarding materials and coordinate CPR training for new hires.

· Assist with data entry of performance appraisal records.

· Support annual DMV MVR audit and document process.

· Assist in I-9 recordkeeping and ensure records are kept within regulatory guidelines.

· Assist with general office support tasks for the HR team such as compiling monthly reporting, data entry, invoice processing, mailings, etc.

· Special projects as assigned.

Education and Experience

· Associate’s degree in business administration, or related field is required.

· Five years of administrative support experience.

· Experience with scheduling.

· Expert experience using PCs, mobile technology, Microsoft Office suite, research methods, and other office equipment.

Required Skills and Abilities

· Must be able to maintain professionalism and control under all circumstances.

· Demonstrated ability to maintain the highest level of discretion and professionalism in handling sensitive information.

· Has and maintains a valid driver’s license and acceptable driving record and is able to operate SVEC vehicles.

· Must become and remain certified in CPR and first aid. Must also be skilled in the use of safety equipment.

· Ability to handle the challenge of operating efficiently under a very flexible schedule due to unanticipated and/or time-sensitive requests.

· Strong verbal, written and interpersonal skills.

· Ability to work well with other departments’ personnel.

· Ability to always maintain confidentiality, working ethically to the benefit of the members.

· A commitment to integrity and accountability.

· Must have access to reliable transportation to and from work.

Physical Requirements

· Participation in SVEC job safety and training programs, relevant workshops, seminars and other SVEC sponsored courses and events.

· Must be able to use office equipment including telephone, computer, and other systems and related software in the performance of position responsibilities.

· Must be able and available, during any and all types of weather conditions, to work weekends, holidays, evenings and other times outside normal duty hours to assist in service restoration and other emergencies that may arise or when the workload demands.

· Must always maintain an operating telephone or personal communication device at his/her place of residence. Ability to contact the telephone or personal communication device must be made available to SVEC for the purpose of contacting the manager to conduct legitimate routine and/or emergency business.

· This position involves primarily inside work. Must be able to lift objects unassisted (up to 30 pounds). Some standing, walking, climbing, balancing, stooping, kneeling, crouching, or crawling to a minimal degree.