Estate Operations, Maintenance & Fleet Manager

Job Overview

We are seeking a highly reliable, detail-oriented Estate Operations, Maintenance & Fleet Manager to oversee the day-to-day operations of our private family residences and rental property portfolio. This role is responsible for ensuring the safety, functionality, organization, and overall readiness of all estate assets, with a strong emphasis on hands-on execution, responsiveness, and discretion. The manager will lead residential maintenance, repairs, and small projects, personally performing minor repairs and troubleshooting while coordinating and supervising vendors and field work to ensure high standards of quality, safety, and cost control across all properties.

Responsibilities also include automotive and fleet oversight, including coordinating routine vehicle maintenance, selecting and managing reputable repair shops, overseeing repairs, and ensuring vehicles are maintained in safe, reliable operating condition. In addition to estate and vehicle operations, the role includes light personal services and organizational support as needed, such as receiving and organizing deliveries, arranging items, sorting recycling, and managing trash and disposal tasks. The position will directly supervise and coordinate the work of one additional personal staff member, ensuring tasks are properly assigned, completed, and aligned with estate priorities.

This is a high-availability role requiring evenings, weekends, holidays, and strict 24/7 on-call emergency response. The manager must be able to respond promptly to urgent residential, maintenance, or vehicle-related issues at any time. The ideal candidate demonstrates strong technical judgment, leadership, and discretion, with practical hands-on experience across multiple trades, including electrical, plumbing, HVAC, appliance repair, carpentry, and general maintenance. Fluency in English is required, along with the ability and willingness to self-perform maintenance tasks, repairs, and small projects as required

Responsibilities

- Will take lead management role to handle private Estate management of multple properties and personal tasks

- Will need to supervisor additional workers and/or contractors

- Must have budgeting experience and handling paperwork related to property and fleet upkeep

- Handle all upkeep and maintenance needs of property including upgrades and repairs of plumbing, electrical, janitorial, sanitation, lawncare, and other aspects of handyman-related work as needed.

- This also including automotive work as required, including finding best repair shop to take cars to for repair

- Includes handling personal organization or minor errand including opening delivery packages, arrange them, sorting recycling and taking out trash

- Need to free evening and weekends as must have requirements with On-Call emergency requirements.

- Self-Perform small projects as required

- Source, vet, and contract licensed sub-contractors for large complex projects, and directly oversee the quality, schedule, and completion of work

- If required, Lead and supervise maintenance staff, ensuring adherence to the highest standard of safety, quality, and efficiency across all trades.

- Oversee the installation, repair, and maintenance of HVAC systems, electrical wiring—including 120/240 and low voltage systems—and mechanical components using schematics and technical manuals.

- Coordinate projects related to facilities upgrades and repairs, ensuring timely completion within scope and on budget.

- Conduct inspections of the property’s infrastructure, including fencing, roofing, plumbing, and electrical systems, to proactively identify issues.

- Maintain detailed records of maintenance activities, safety inspections, and asset management to ensure compliance with regulatory standards.

- May need provide rides as driver for executive/family members

Experience

- Proven experience working within the Residential houses, specifically, Single-Family dwellings is required

- Having previous experience working in private estate would be helpful

- Experience working on and repairing cars is required

- Hands-on experience performing home repairs and handyman related work

- Needs to be organized and be able to track muptile tasks

- Experience hiring sub-contractors to complete complex jobs on time and on budget

- Extensive knowledge of residential housing management practices including HVAC, electrical (120/240, low voltage, smart home), appliance repairs, mechanical systems, and maintenance procedures.

- Hands-on experience reading schematics for permitting, ohmmeters for electrical testing, etc.

- Strong project management skills with the ability to oversee multiple projects simultaneously while maintaining attention to detail, including overseeing the work of sub-contractors.

- Excellent communication skills to effectively coordinate with team members, vendors, and stakeholders.

Pay: $85,000.00 - $150,000.00 per year

Application Question(s):

- Are you able to work evening and night hours regularly?

- Are able to work weekends hours regularly?

- How many hours are week are willing to work (minimum is 40 hours)?

- Are you able to be on-call 24/7 on an emergency basis?

Experience:

- technical hands-on repair and maintiance: 5 years (Required)

Ability to Commute:

- Murphy, TX 75094 (Required)

Willingness to travel:

- 50% (Required)

Work Location: In person