Assistant Property Manager

Assistant Property Manager

Job Description

Department: Building Management

Job Status: Full-Time

FLSA Status: Salary-Exempt

Reports To: Property Manager

Location: The Woodlands, TX

Amount of Travel Required: Less than 5%

Work Schedule: Monday - Friday, 8 a.m. – 5 p.m.

Positions Supervised: Facilities Engineer

AIP: Level 5

POSITION SUMMARY: The Assistant Property Manager supports the Property Manager in overseeing a commercial property. This role involves tenant relations, maintenance coordination, financial tracking, and administrative duties to ensure smooth property operations and high tenant satisfaction.

ESSENTIAL FUNCTIONS: (The following duties and responsibilities are all essential job functions, as defined by the ADA, except for those that begin with the word "may.")

- Build and maintain positive relationships with tenants and vendors.

- Assist in leasing activities: show properties.

- Manage tenant requests, communications, and scheduling of services, and follows up on maintenance requests and repairs.

- Track work orders, move-ins/outs, parking assignments.

- Coordinate restaurant’s special requirements (after-hours access, inspections).

- Collect rent, manage delinquencies, and enforce lease terms.

- Maintain accurate records of property income, expenses, and tenant communications.

- Support budgeting, CAM reconciliation, and financial reporting to ownership.

- Conduct regular property inspections to ensure safety and compliance.

- Help market vacant units and coordinate advertising efforts.

- Ensure compliance with local regulations and property standards.

- Performs other related duties as assigned to assist with successful operations and business continuity.

POSITION REQUIREMENTS

- Must be legally authorized to work in the United States without the need for sponsorship.

- Must be at least 18 years of age or older.

- Successfully passes all applicable general pre-employment testing including but not limited to: background check, pre-employment drug screening, pre-employment fit tests, pre-employment aptitude and/or competency assessment(s).

- Daily overtime required and in person, predictable attendance in The Woodlands, TX.

- Valid U.S. Driver’s License required. Most employment is contingent upon meeting company driving standards, including 3 year U.S. driving history and an acceptable Motor Vehicle Record (MVR) in accordance with Company policy.

EDUCATION/EXPERIENCE LEVEL

- Bachelor’s degree in business, real estate, or related field required. An equivalent combination of education, specialized training, and relevant professional experience will be considered in lieu of a formal degree.

- 2-4 Years experience in property management, leasing, or customer service.

- Certifications like CAM (Certified Apartment Manager) or CPM (Certified Property Manager) are a plus.

QUALIFICATIONS, SKILLS, COMPETENCIES, AND ABILITIES

- Excellent negotiation and communication skills.

- Financial literacy and budgeting expertise.

- Strong leadership and vendor management capabilities.

- Ability to multitask and prioritize in a fast-paced environment.

- Customer-focused with a proactive problem-solving mindset.

- Strong organizational and multitasking abilities.

- Excellent communication and interpersonal skills.

- Proficiency in property management software (e.g., Yardi, AppFolio).

- Basic understanding of lease law, budgeting, and maintenance coordination.

PHYSICAL REQUIREMENTS/WORK ENVIRONMENT

The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation(s) may be made to enable individuals with disabilities to perform the essential functions.

The Assistant Property Manager works indoors in an office setting, primarily sitting for extended periods of time at a desk station, keyboarding and using repetitive motions with wrists, hands, and or fingers. Vision abilities required by this job include close vision and the ability to adjust focus while reading and staring at computer monitor. They will also need to speak clearly and audibly, as well as have the ability to hear, understand, and distinguish speech and /or other sounds (e.g., building alarms) deriving from in person speech, telephone, or other remote speech. No adverse environmental conditions are expected. While in the office, the Assistant Property Manager may be called upon to stand, kneel, push, pull, reach overhead, stoop, crouch, climb, and lift; therefore, the Assistant Property Manager should be able to lift 25 lbs. independently

Work hours may include early morning, late evenings, and weekends, depending on business necessity.

AAP /EEO STATEMENT

The Company is committed to the cause of equal employment opportunity for all employees and applicants, thus abiding by all applicable state and federal laws. Our practices regarding employment, job promotion, compensation, training, and termination do not discriminate based on race, color, religious creed, age, sex, national origin, veteran's status, disability, pregnancy, genetic information, or any other legally protected status. It is expected that all employees, both management and staff, will fully support these nondiscriminatory policies.

The company has reviewed this job description to ensure essential functions and duties have been included. It is not intended to be an exhaustive list of all functions, responsibilities, skills, and abilities.

Last Revised 03/2026.