Administrative Support Specialist

Closes:

March 16, 2026

Job Description

Provides a high level of administrative support throughout various levels of the Company and engages in the department’s strategic direction contributing to agreed upon goals and objectives. Ensures accurate and timely processing of documents, reports, records, and data, as well as administering budgets and important reporting functions. Acts in an empowered manner to create and maintain a well-run, professional workplace, and to enhance the area’s image internally and externally. Ensures open lines of communication throughout the company and good working relationships with other areas. Maintains a high level of confidentiality and demonstrates an ability to handle sensitive information in an appropriate manner.

Responsibilities

- Performs department or function-specific administrative duties including managing calendars and schedules, answering calls, receiving visitors; providing routine information, screening and referring visitors and calls to the appropriate person.

- Schedules and coordinates logistics for meetings and conferences; may make travel arrangements. Tracks reoccurring meetings and ongoing communication.

- Maintains a variety of complex records including materials of a highly sensitive or confidential nature; establishes and maintains filing systems.

- Performs technically complex support tasks requiring independent judgment and decision-making.

- Prioritizes multiple tasks with minimal supervision, while maintaining flexibility in a constantly changing, confidential, high-energy environment. Anticipates business needs and acts on matters within their control.

- Creates reports, presentation materials, graphs, charts, and visual marketing materials. Assists in the design, layout, and construction of presentations. Maintains an understanding of relevant technology resources, information, and support.

- Interfaces with internal departments and external stakeholders related to the project or department and acts as a communication bridge and liaison.

- Manages budget administration for department.

- May train and mentor other administrative support personnel.

- Independently identifies and implements improvements to administrative processes, actions or workflow.

Requirements

Administrative Support Specialist:

- 2 years related experience required.

- High School diploma or GED required.

- Associate degree preferred.

- Requires intermediate proficiency in computer skills using Microsoft Office, databases, and standard office equipment.

- Exhibits attention to detail, ability to adapt daily schedules and routines, and a focus on efficiency without sacrificing quality.

- Effective and flexible verbal and written communication skills required.

- High level of professionalism and ability to handle sensitive and confidential information.

Hiring Range: $22.31 to $28.34 per hour

Administrative Support Specialist II Includes The Above Requirements Plus

- 4 years related experience required.

Hiring Range: $25.28 to $32.35 per hour

Other Combinations Of Education And Experience May Be Considered. Hybrid work options are available for this role. The successful candidate will be required to work at our Spokane, Washington headquarters at least 3 days per week including Mondays and Tuesdays with additional day(s) determined by the manager. This position requires an in-person presence to support team and on-site responsibilities. To Apply

We encourage you to apply as many of our positions have multiple levels to account for an incoming employee’s various knowledge, skills, and experience.

Complete an online application and attach your resume and cover letter to your profile

. All documents must be attached to your application at the time of submitting your application for review.

No documents can be attached after you click "Submit".

Total Rewards

At Avista, our employees are the foundation of our success. Their dedication drives the value we deliver to our customers and communities. That’s why we prioritize the physical, mental, and financial well-being of our team members and their families.

We offer a comprehensive Total Rewards program designed to support every stage of life and career. Our offerings include:

- Affordable healthcare options including medical, dental, and vision coverage

- Retirement benefits with an enhanced 401(k) match

- Incentive and bonus programs rewarding performance and contributions

- Generous paid time off including holidays, personal days, and vacation

- Life and disability insurance for added peace of mind

- Wellness resources supporting mental and physical health

- Education and development support including tuition assistance

- Community giving programs encouraging employee engagement and impact

- Many other elective benefits from Legal insurance, Pet insurance, and more

To learn more, please visit our benefits website at https://avistabenefits.com/.

We are committed to maintaining a competitive and equitable total rewards package that attracts and retains a diverse, skilled, and engaged workforce.

In compliance with state laws, we provide the full salary range for each position, along with the typical hiring range based on qualifications, experience, and internal equity. The full salary range for this position is $21.45 to $37.92 per hour. Questions regarding compliance with this requirement can be directed to humanresources@avistacorp.com

. Pre-employment Screening Requirements

Employment is contingent upon the successful completion of a drug test, background check and motor vehicle records review.

Avista’s Commitment to Equal Opportunity

Avista is a safe, inclusive workplace for people of all backgrounds, and we are committed to Equal Opportunity Employment. All qualified applicants will be considered regardless of race, color, religion, national origin, sex, gender identity, sexual orientation, marital status, age, sensory, mental or physical disability (unless based upon a bona fide occupational qualification), Veteran status or any other classification protected by nondiscrimination laws.

Please view Equal Employment Opportunity Posters provided by OFCCP here. Prior to the next step in the recruiting process, we welcome you to inform us confidentially if you require any special accommodations to participate fully in our recruitment process. Avista will make reasonable accommodation to assist a qualified person with a disability in the job application, interview process, and to perform the essential functions of the job whenever possible, where undue hardship would not be created for Avista. Please contact us at humanresources@avistacorp.com if you would like assistance.