JS Pro Construction

Administrative Assistant/Bookkeeper

LocationWest Creek, NJ
Job TypeFull-time
Salary$52,000-$72,800

About This Job


JS Pro Construction


Administrative Assistant/Bookkeeper

Applicants must be authorized to work in the United States.

JS Pro Construction is a family-run residential construction company specializing in high-end custom beach homes. We're known for our craftsmanship, detail-oriented processes, and a down-to-earth work culture where everyone pulls their weight and supports one another.

We're looking for a highly organized Administrative Assistant/Bookkeeper who thrives in a fast-moving office, can juggle multiple responsibilities, and ensures the financial and administrative side of our business runs smoothly. If you're meticulous, tech-savvy, and enjoy wearing many hats, we want to meet you.


Learn more about us at: https://jsproconstruction.com

This hybrid role combines office support, bookkeeping, and light project support. You'll work closely with the leadership team and handle everything from vendor invoices and job folders to customer gifts and corporate filings. You'll be the go-to for keeping the back office running like clockwork.


Responsibilities

Answer and direct phone calls, manage emails, and mail

Order and maintain office supplies and branded items
Maintain physical and digital filing systems (invoices, job folders, corporate documents)
Schedule appointments, print documents, and assist with deliveries
Coordinate seasonal activities (holiday cards, gifts, party planning)
Maintain vehicle service logs
Enter, verify, and process vendor invoices
Reconcile the company credit card and bank accounts
Track refunds and post customer receipts
Maintain ACH authorizations and Positive Pay submissions
File quarterly sales tax reports
Support CRM and QuickBooks record keeping
Maintain up-to-date insurance certificates
Manage vendor records and credit applications
Organize invoices for vendor rewards submissions
Enter leads into CRM and assist with follow-ups
Assemble presentation folders and customer gift packages


Qualifications

Minimum 2 years of experience in bookkeeping or office administration
Strong organizational and multitasking abilities
Proficiency in Microsoft Excel, Word, Outlook, OneDrive, SharePoint
Familiarity with QuickBooks and/or construction software (e.g., JobTread) preferred
Excellent communication and problem-solving skills
Detail-oriented and deadline-driven
Valid driver's license and reliable transportation (occasional errands required)
Must be authorized to work in the U.S.
Must be able to pass a drug test
Commute within 45 miles of West Creek, NJ required


Why Work With Us?

Full-time position
Competitive hourly pay at $25 to $35 per hour, based on experience
Dental, vision, life insurance, and paid time off
Relaxed, family-style work environment
Room to grow in a trusted, reputable construction business


Apply Today!

If you're ready to bring structure, accuracy, and energy to our operations, we want to hear from you. Apply now with your resume and hourly rate expectations.

JS Pro Construction is an Equal Opportunity Employer. We value a diverse workforce and are committed to building an inclusive environment for all employees. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or any other protected status under New Jersey law.

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