Administration Manager

Are you the organized professional our bunker trading team needs?

Join our engaging marine fuel trading environment where your proficient administrative and organizational skills will directly support our business operations at our office in Houston. Join our engaging, challenging marine fuel trading environment where your administrative and organizational skills will directly support our business operations at our office in Houston. We are seeking a detail-oriented Administration Manager who can thrive in our international shipping services sector while providing crucial support to multiple managers.

Dan-Bunkering is a Danish-owned global leader in the marine fuel industry, known for our core values, innovative approach, and commitment to maintaining high standards in shipping services. We take pride in creating a supportive and inclusive work environment where employees can develop both professionally and personally. Our company operates across multiple international markets, delivering essential marine fuel solutions to the global shipping industry.

Your Future Team

You will join a motivated team in our Houston office, working closely with and providing direct support to different managers across our sister companies. Your stakeholders will include both internal team members and external business partners. The team contributes significantly to our operational excellence by ensuring smooth administrative processes that support our core business of bunker trading and marine fuel supply.

Organizational Backbone for Marine Fuel Operations

As Administration Manager, you will be the central pillar that keeps our Houston office running smoothly. You will oversee daily administrative functions, coordinate with headquarters in Denmark, and ensure efficient communication between internal and external stakeholders in our rapidly changing marine fuel trading environment. Your role is critical in maintaining organizational efficiency and providing the support our leadership team needs to focus on core business activities.

More specifically, your responsibilities include:

- Providing tailored support to six different managers, adapting to their unique needs ranging from administrative tasks to more strategic assistance

- Managing office operations including supplies, equipment maintenance, and reception duties to ensure a productive workspace

- Coordinating meetings, travel arrangements, and events both internally and externally, maintaining professional standards aligned with our brand identity

Skilled problem solver with advanced interpersonal skills

As our ideal candidate, you are highly organized with keen attention to detail and possess the ability to anticipate needs before they arise. You thrive in busy environments and can seamlessly handle multiple priorities while maintaining composure and professionalism. You are a professional communicator who forms meaningful relationships across all organizational levels and effectively serves as a liaison between different departments and our Danish headquarters.

Additionally, you have the following qualifications:

- You have 1+ years of experience in administrative or office management roles

- You are fluent in both English and Spanish with good written and verbal communication skills

- You demonstrate proficiency in Microsoft Office and have a keen interest in new technologies

- You approach challenges with confidence and a solution-oriented mindset

Benefits/What We Offer

At Dan-Bunkering, we provide extensive health, dental, and vision insurance to ensure you and your family have access to quality healthcare. To help you prepare for the future, we offer a retirement savings plan with company matching contributions. We understand the importance of work-life balance, which is why we provide a generous paid time off policy and holiday schedule.

Your professional development matters to us, and we invest in ongoing training opportunities and clear pathways for career advancement. Many of our Administration Managers have developed into specialized roles or Personal Assistant positions, allowing for diverse career trajectories within our global organization.

We are a family-owned company with a strong culture, and we support and help each other. Our core values are Decency, Leadership & Business Acumen.

Join the journey

We are looking to fill the position as soon as possible, so if you see yourself thriving in taking on above mentioned tasks, then we will be looking forward to receiving your application as soon as possible.

Remember that above description of the position is the ideal requirements for a candidate, we believe in inclusion and diversity, for which reason we encourage you to apply even if you do not meet all requirements. We invite all qualified applicants to apply regardless of age, gender, religion, sexual orientation, handicap, country of origin or ethnicity.

We will be reviewing applications and CVs on an ongoing basis and reserve the right to remove the advertisement when we find the right candidate. We encourage you to upload a video on our application form, explaining to us why you are applying for the job.

If you have any questions regarding the position, you are welcome to contact, Hans Christian List, Regional Finance Manager, Americas at +1 832 782 2478.

We are looking forward to receiving your application.