Office Manager

About Phibro Animal Health Corporation

Phibro Animal Health Corporation is a publicly traded, global organization with a rich history in animal health and nutrition as a manufacturer and marketer of medicated feed additives, vaccines, nutritional specialty products, and mineral nutrition. We strive to be a trusted partner with livestock producers, farmers, veterinarians, and consumers who raise or care for farm and companion animals by providing solutions to help them maintain and enhance the health of their animals.

Phibro is a diversified company in manufacturing and marketing products for ethanol performance, microbials for plants, home and industrial applications, and specialty chemicals for various industrial markets. In addition to, Phibro’s revenues are in excess of $1 billion and are supported by over 2,400 employees worldwide.

At Phibro, people are our greatest asset. We strive to develop a diverse workforce that fosters an environment where people feel supported in openly sharing their creativity and skills that allows them to be the most successful that they can be.

If you are interested in working for Phibro and feel that you do not meet all qualifications, we encourage you to apply as you might be the right candidate for this role or other positions.

The Office Manager is an integral part of our Human Resources team based out of our US - Teaneck, NJ site.

Position Details

The Office Manager is responsible for the efficient and effective operation of all office and administrative functions within the organization. This role acts as the central liaison with building management, oversees facility maintenance, and ensures seamless coordination between internal staff, external vendors, and service providers. The Office Manager supports corporate operations by managing everything from supply orders to security systems, travel arrangements, and various administrative programs and serves as primary site reception contact.

Key Responsibilities

- Continual upkeep of space, which includes painting, carpet cleaning, glass cleaning, etc.

- Oversee daily administrative office functions to ensure efficiency and organization-wide support.

- Liaise with building management and maintenance staff for facility issues, repairs, and improvements.

- Organize and implement office space reconfiguration, coordinate with vendors for renovations and repairs.

- Monitor vendors for office supplies and supervise office supply ordering, approval, and inventory.

- Serve as primary contact for the company’s administrative software (e.g., FedEx, Verizon, AT&T, DocuSign).

- Maintain continual upkeep of office areas, including painting, carpet and glass cleaning, and general appearance.

- Management of site security to include access card management, security videos, parking, and front desk reception.

Key Competencies

Managing Time

Prioritizing and Organizing Work

Detailed Oriented

Accountable

Adaptable

Building and Supporting Teams

Collaborative

Committed

Communicating Effectively

Coordinating Project Activities

Customer Service Orientation

Following Policies and Procedures

Initiative and Responsibility

Interacting with People at Different Levels

Interpersonal Skills / Communication

Managing Meetings

Managing Resources

Problem Solving

Resolving Conflict

Showing Caring and Understanding

Showing Community and Social Responsibility

Supporting Organizational Goals

Supporting Coworkers

Trustworthy

Using Computers and Technology

Working Safely

Working with Diverse Populations

Skills

Ability to become proficient with office equipment.

Proficiency in Microsoft Office Products

Must be proficient using Email, phones, cell phones, and office equipment.

Ability to maintain the highest standards of integrity and confidentiality.

High degree of time management skills and ability to handle multiple priorities and projects at once.

Must be competent at identifying and resolving problems in a timely manner.

Prioritizes and plans work activities, uses time efficiently and develops realistic action plans.

A motivated self-starter, work well in groups and demonstrate excellent customer service.

Demonstrated resourcefulness and initiative

Education & Experience

- Associates Degree and/or Bachelor's Degree desirable

- 3 to5 years of office management experience

- Extensive experience in office administration and facilities management.

- Strong knowledge of vendor, contract, and insurance management procedures.

- Experience managing expense reports, corporate card programs, and AP/AR processes.

To learn more about Phibro Animal Health's competitive benefits package, please click here: Phibro Benefits.

Phibro is an Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, gender identity, veteran status, marital status or any other characteristics protected by law.

Business Unit: Corporate