Administrative Specialist

About Halo Land Management

Halo Land Management is a leading provider of professional land services across the energy, real estate, and infrastructure sectors. We pride ourselves on integrity, precision, and client-centered service. We’re looking for a motivated and detail-oriented Administrative Coordinator to support our Land and Management teams.

Position Summary

The Administrative Specialist-Land Technician is responsible for supporting Landmen and Management with contract preparation, document processing, data entry, and day-to-day administrative operations. This role is ideal for someone who thrives in a fast-paced environment and values accuracy, communication, and organization.

Responsibilities

- Assist Landmen with preparing and processing contracts, leases, assignments, agreements, reports, and spreadsheets

- Maintain and update internal databases, spreadsheets, and filing systems

- Review and route correspondence, invoices, and documents for approval

- Assist with basic bookkeeping tasks, including processing expense reports and supporting month-end reporting

- Coordinate meetings, office events, and logistics (e.g., catering, scheduling)

- Greet visitors and manage incoming and outgoing mail and packages

- Order office supplies and track inventory levels

- Assist with travel arrangements and accommodations for staff

- Perform general administrative tasks such as scanning, printing, data entry, and equipment support

- Maintain confidentiality of all sensitive and proprietary company information

- Provide general support to all staff as needed

- Take initiative on special projects and additional responsibilities as assigned

Qualifications

- 3+ years of administrative experience preferred

- Industry experience in land, energy, legal, or real estate preferred

- High School Diploma required; Associate’s or Bachelor’s degree preferred

- Strong verbal and written communication skills

- Excellent time management, organization, and attention to detail

- Proficiency in Microsoft Office Suite and Google Workspace (Docs, Sheets, Drive)

- Ability to manage multiple tasks and deadlines independently

- Experience handling confidential information with discretion

- Self-starter with a positive, professional attitude

Physical Requirements

- Ability to sit or stand for extended periods

- Use of hands for typing, writing, and operating standard office equipment

- Ability to lift up to 20 lbs (e.g., files, supplies)

- Mobility to navigate the office and attend meetings as needed

Benefits

- Competitive compensation

- Opportunities for growth within a respected land management company

- Supportive and collaborative work environment

- Paid time off and holidays

- Health, dental, vision insurance, and 401k with company match.