Office Manager

Job Summary

We are seeking a highly organized and proactive Office Manager to oversee daily operations and ensure the smooth functioning of our office. The ideal candidate will possess strong leadership skills, exceptional communication abilities, and a solid background in office management. This role requires expertise in various administrative tasks, including bookkeeping, payroll, and vendor management, while also providing support to our team and enhancing overall productivity.

Responsibilities

- Manage day-to-day office operations, ensuring efficiency and effectiveness in all processes

- Supervise and train administrative staff, fostering a collaborative team environment

- Oversee scheduling and calendar management for executives and staff

- Handle payroll processing and maintain accurate employee records

- Coordinate event planning and logistics for company functions

- Manage vendor relationships and negotiate contracts to ensure cost-effective services

- Maintain organized filing systems for documents, both physical and digital

- Utilize QuickBooks for bookkeeping tasks, including budgeting and financial reporting

- Provide exceptional front desk support, including managing multi-line phone systems with professionalism

- Assist with human resources functions such as recruitment, onboarding, and training & development initiatives

- Ensure compliance with office policies and procedures while promoting a positive workplace culture

Experience

- Proven experience in office management or a similar administrative role

- Strong organizational skills with the ability to manage multiple priorities effectively

- Excellent communication skills, both written and verbal, with strong phone etiquette

- Familiarity with medical office management is a plus but not required

- Experience in supervising teams and managing clerical tasks is essential

- Proficiency in schedule management, event planning, vendor management, budgeting, and payroll processing

We invite qualified candidates who are passionate about office administration to apply for this exciting opportunity to contribute to our dynamic team.

Job Type: Full-time

Pay: From $23.00 per hour

Work Location: In person