Administrative Specialist

Primary Job Responsibilities:

- Responds to and resolves administrative inquiries and questions.

- Ability to read and comprehend detailed instructions, correspondence, and memos; Ability to write detailed and specific correspondence; Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

- Prepares agendas and schedules meetings.

- Prepares for board meetings by compiling board reports and setting up for the meeting.

- Maintains filing systems as assigned.

- Supports managers by reviewing and correcting confidential written correspondence.

- Works with operations staff to maintain meter inventory.

- Conducts research, compiles data, and prepares statistical reports. Manages and updates the CMMS database, ensuring data accuracy and integrity, generating reports and supporting users.

- Ensures data integrity and standardization within CMMS systems.

- Manage user accounts and access permissions.

- Provides training and support for CMMS users.

- Develop and maintain procedures for data entry and collection.

- Performs quality control checks on data to ensure accuracy.

- Generates reports on maintenance activities, asset performance, and costs.

- Analyze data to identify trends, areas for improvement and opportunities for optimization.

- Provides reports and analysis to management.

- Coordinates with IT staff and vendors to resolve hardware and software issues.

- Will be a primary back-up for customer service.

Requirements:

- An associate’s degree is required. Bachelor’s degree in a related field is preferred.

- Must have extensive experience using Excel, Word, PowerPoint, and Adobe software programs.

- Minimum of three years of experience in an administrative role, with a focus on supporting high level management.

- Prefer experience in customer service with supplementary training in customer service skills.

- Excellent organizational skills, time management skills, and multi-tasking skills.

- Strong understanding of CMMS principles and practices. Excellent data management and analysis skills. Knowledge of relevant wastewater and water industry standards and best practices helpful.

Attractive Benefits Package:

· Employee and Family medical coverage (HDHP 100% premium paid plus HSA contributions)

OR Employee and Family medical coverage (PPO 80% premium paid)

· 100% premium paid - Employee and family dental and vision coverage

· Life Insurance, Dependent Life, Long Term and Short-Term Disability insurance

· 401(a) Retirement pension after 90 days (5% employer match; fully vested after 12 mo. of contributions). Additional District contributions related to longevity.

· 457 Plan Before & After-Tax Options after 90 days (3% match of employee contribution; fully vested after 12 months of contributions)

· 11 paid holidays (On-call duties may require work during holidays with pay)

· 5 Additional Personal Holidays (after 6 months)

· Paid Vacation and Sick (begin accrual upon start)

· Career development, paid training, and professional certification costs

· Annual merit increases of up to 7%.

Hiring Range

Rate of pay depends on knowledge, skills and abilities. Salary for this position ranges from $26.81 to $36.79 per hour (DOE).

Successful candidates will complete pre-employment screening, which includes, but is not limited to a criminal background check and drug screening.

If you desire to work for a utility that recognizes and appreciates your contributions, apply by visiting our website at www.wwsdonline.com. Full jobdescriptionsare available to be viewed on the website. Submit a resume with the online application for consideration. Resumes without a completed online application will not be considered.

Submit your documents to Carmen Slagle, Senior HR Generalist, at carmen@wwsdonline.com or by fax to 719-390-1409.

If no date is displayed, applications are being accepted on an ongoing basis; however, this job posting may close at any time after a minimum of 5 days of being posted.

Job Type: Full-time

Pay: $26.81 - $36.79 per hour

Benefits:

- Dental insurance

- Employee assistance program

- Health insurance

- Health savings account

- Life insurance

- Paid time off

- Retirement plan

- Tuition reimbursement

- Vision insurance

Work Location: In person