Admin Asst II

Description

NATURE & SCOPE:

- This position is responsible for performing moderate to complex administrative support work and involves discretion and exercise of judgment on confidential matters in assigned divisions/departments of the Public Works Commission

- Exercise initiative/independence in developing work methods and carrying out duties within the scope of responsibility designated for the position

- Exercise independent judgment and discretion and make non-routine choices with established guidelines with minimal supervision.

- Effectively support co-workers in establishing and achieving objectives

- Observe established rules/policies and operates under general supervision of assigned supervisor/manager

- Perform related work as required EQUIPMENT OPERATED:

- Computer, Calculator, Communication equipment, Audio Visual equipment or the Internet KNOWLEDGE, SKILLS, AND ABILITIES:

- Thorough knowledge of safety rules, regulations, and procedures

- Thorough knowledge of office/administrative terminology, processes, procedures and equipment

- Thorough knowledge of vocabulary, English, grammar, punctuation, spelling and business math

- Thorough knowledge of record keeping techniques

- Knowledge of supervisory concepts and practices

- Skill in creating/maintaining/updating spreadsheets, documents, tables, etc

- Skill in operating computers and applicable software including Microsoft Office Suite

- Skill in keyboarding accurately at a moderate rate of speed

- Ability to supervise people and multiple projects

- Ability to organize/prioritize work

- Ability to prepare and maintain reports/records

- Ability to follow oral/written instructions and communicate both orally and in writing

- Ability to establish/maintain effective working relationships with all levels of employees and the public MINIMUM QUALIFICATIONS: (either)

- Graduation from an accredited two (2) year college or technical institute with an Associate’s Degree or certification in a business related field of study and a minimum of four (4) years of progressively responsible experience working in an administrative support position such as office assistant, senior clerk, secretary, or related experience

- Graduation from high school or possession of a high school equivalency diploma and a minimum of eight (8) years of progressively responsible experience as defined above

- Any equivalent combination of education, training and experience as defined above SPECIAL REQUIREMENTS:

- Must possess/maintain a valid North Carolina Driver’s License

- Proficiency in using Microsoft Office Suite, spelling and keyboarding PHYSICAL REQUIREMENTS:

- Must be able to perform the essential duties of the position SAFETY HAZARDS:

- Minimal PROTECTIVE EQUIPMENT:

- As required in the Public Works Commission’s Safety Manual

EMPLOYER’S RIGHTS: This job description is general and illustrative of the kind of duties required of this position. It is not exhaustive and does not contain a detailed description of all the duties that may be assigned to the incumbent occupying this position.

Grade 403 $16.90-$22.26/Hourly