Administrative Assistant II

Ready to build a rewarding career in an industry that is growing?

Who We Are

We are a global mining company dedicated to safely delivering nickel, copper, cobalt, and platinum group metals essential for the world’s energy transition.

Our mission is to improve lives and shape a better future together.

From utensils to cellphones to satellites, our operations simplify daily life and enhance connectivity. Our metals are integral to life-saving medical equipment and the electric vehicles driving the fight against climate change – our work truly matters.

Join our diverse team of 15,000 talented individuals committed to transforming critical minerals into prosperity and sustainable development in countries like Canada, Brazil, Indonesia, the United Kingdom, and Japan. We invite you to use your skills with us and contribute to something meaningful and enduring.

The Opportunity

We are currently seeking an Administrative Assistant II to join our Commercial Team in St. John’s, NL. This is a permanent position working a Monday to Friday schedule in the St. John’s office.

As an administrative assistant, you will be involved with in administration assistance on daily basis for our St. John’s office.

Additionally, in this position you will:

- Receive and screen telephone calls, letters, and/or visitors, answering routine questions. Schedule appointments and coordinate arrangements for meetings and conferences.

- Book travel arrangements (flights, car rentals, hotel bookings) as required by the Senior Leadership Team.

- Maintain and update the office manual as required.

- Manage meeting room and desk bookings and facilitate any issues as they arise.

- Prepare and distribute regular office communications.

- Assist with the coordination and planning of events/meetings as required.

- Enter expense reports, requisitions and service entry sheets.

- Produce a variety of correspondence, reports, and presentations using the appropriate software for word processing, graphics, and spreadsheets. Work independently within specific scope as determined by the immediate supervisor.

What We Offer You

- Competitive compensation including a variable annual incentive plan

- Participation in a competitive Defined Contribution Pension package

- Comprehensive benefits package (company paid core coverage, health and dental coverage, flex accounts, disability plans and optional insurances)

- Leave for all of life’s reasons (vacation, personal, sick, parental)

- Work culture dedicated to safety, diversity & inclusion, and career growth

- Employee Family Assistance Program

- Virtual Healthcare online

- Online training and career development opportunities

About You

Education:

- A diploma in office administration is required.

Experience:

- A minimum of 5 years’ experience in a similar role.

Skills:

- Proficient in Microsoft Office (Excel, Word and Power Point).

Why Newfoundland and Labrador

Newfoundland and Labrador, Canada's easternmost province, is known for its rugged coastline, rich cultural heritage, and significant natural resources. The province's economy is bolstered by a robust mining sector, where our operations play a crucial role. At Long Harbour, we operate a state-of-the-art processing plant, which refines nickel concentrate from the Voisey's Bay mine into finished nickel, copper, and cobalt products. This plant is a cornerstone of our commitment to value-added processing in Canada. Meanwhile, the Voisey's Bay mine, located in Labrador, is one of the world's most substantial nickel deposits. It provides high-quality nickel, copper, and cobalt, essential for the 21st century economy.

Include to Transform

At Vale Base Metals, we are committed to ensuring an inclusive work environment where people feel comfortable to be themselves. Vale encourages everyone to express their ideas and opinions and values the plurality of individual profiles. We want our people to feel that all voices are heard, all cultures respected and that a variety of perspectives are not only welcome – they are critical to our success. We treat each other fairly and with dignity regardless of race, gender, nationality, ethnic origin, religion, age, sexual orientation, or any other personal consideration that makes us different.

Vale is an equal opportunity employer seeking to increase diversity across our operations and improve equal opportunity at Vale and in the mining industry.

Accommodation is available throughout our recruitment process for applicants with disabilities.

Pay Grade: G05

Apply by: Monday, January 19th, 2026

#ValeBaseMetals