Accounts Receivable Specialist

Position Title: Accounts Receivable Specialist About The Position

We are seeking a detail-oriented and highly organized professional to join our accounting team. This role is responsible for accounts receivable and billing functions while supporting precise timesheet management.

The successful candidate will work closely with the accounting team and project managers to gather, review, and process data in accordance with company policies and industry standards.

Starting wage is based on experience, beginning at $20/hour and increasing based on qualifications.

Key Responsibilities Accounts Receivable & Billing

- Assist in preparing and submitting invoices for oilfield and construction projects, ensuring compliance with customer-specific requirements (e.g., OpenInvoice, OpenTicket, and other customer specific billing requirements).

- Verify billing data against field tickets, purchase orders, and source documents.

- Maintain organized records for all billing and receivables.

- Support collections by tracking outstanding invoices and following up when necessary.

General Administrative Duties

- Accurately enter project and field ticket data into accounting systems.

- Maintain organized backups of all source data.

- Assist with other accounting or administrative projects as needed.

Timesheet Processing

- Collect, review, and process employee timesheets, verifying hours, job codes and project details.

- Ensure timesheets comply with company policies and customer requirements.

- Prepare daily job summaries, verify accuracy, and submit for approval.

- Work with managers to promptly resolve timesheet discrepancies.

- Generate time-related reports for management as needed.

Requirements

- Full-time, in-office availability.

- Exceptional attention to detail and strong organizational skills.

- Strong proficiency with Microsoft Office Suite (Word, Excel, Outlook).

- Ability to work accurately in a fast-paced, deadline-driven environment.

- High school diploma or equivalent.

Preferred Qualifications

- 2+ years of billing experience in oilfield or construction environments.

- Familiarity with AIA billing, oilfield billing systems, or other construction payment applications.

- Experience with QuickBooks, OpenInvoice, or similar accounting/payroll systems.

- Customer service skills for working with project managers and staff regarding timesheet and billing matters.

Benefits

- $20+/hour DOE

- BCBS-ND Medical

- Vision

- Dental

- 401k

- AFLAC