Specialist - Accounts Receivable and Payable

Role Requisition

Role title: Specialist – Accounts Receivable/Payable

About the Company:

We are Ener-Controls Audit Services Inc.- established 2011 and based in Calgary, Alberta.

For 14 years, we have served 60 plus upstream oil and gas producer/midstream clients with EPAP, measurement, drafting and methane/emissions services.

Position overview:

We are looking for a Specialist - Accounts Receivable/Payable. This remote, part-time/hourly role is perfectly suited for someone looking to supplement their existing AR/AP workload.

The role will be responsible for the successful administration of the full accounts receivable and payable cycle and other ad hoc accounting and administrative duties.

Primary role: Accounts Receivable:

- At least twice a week, review and assess Receivables status on Ener-Controls Accounting system/software (currently excel with potential to migrate to Xero or QuickBooks).

- Reconcile and manage Aged-Accounts-Receivable report: Conduct 30/60/90-day follow-ups with Ener-Controls clients late in paying invoices. Enter follow-up notes. Liaise with Collection Service should escalation to Collections be required.

- File all Accounting emails and records in both Sharepoint and Outlook.

- On direction/request from Management, create and issue client invoices in a timely manner. Save invoices under client folder in Sharepoint.

- Update AR system and Bookkeeping sheet for all invoices issued, including amount, issue date.

Secondary role: Accounts Payable:

- At least twice a week, review and assess Payables status on Ener-Controls Accounting system/software (currently excel with potential to migrate to Xero or QuickBooks).

- Review all invoices received from Ener-Controls contract staff. Ensure invoice supported with backup as required and reconcile payable amount to PO or non-PO approval, sales proposal/plans or email-based authorization.

- Execute all payments out-bound including to Ener-Controls contract staff within contractually agreed payment terms with Contractors.

- Update AP system and Bookkeeping sheet for all invoices paid, including amount, issue date.

- Reconcile and manage Aged-Accounts-Payable report

- Prepare vendor and/or general ledger analysis reports as requested

- Manage the systematic filing of all pertinent AP records and documents in Sharepoint and Outlook.

Longer-term responsibilities: Tax Accounting Support:

- Prepare year-end file for external Tax Accountants

- Serve as Primary point of contact for Tax Accountants at year-end and any time during year.

Qualifications:

- 2-4 years of experience in an Accounts Payable & Receivables related position.

- Proficiency with excel – advanced-level skills and demonstrated experience using excel.

- Excellent written and verbal communication skills.

Job Type: Contract, with potential to be a permanent FT (salaried) role

Pay: $25 per hour.

Estimated number of hours per week:

To start, the role will focus on Accounts Receivable only and will be 8-16 hours per week. Within months, as the role expands to Accounts Payable as well, we expect a minimum 16 hours per week and possibly higher.

Benefits:

Fully remote. No in-office requirement or expectation. Work from anywhere and any time.

Ener-Controls provided IT support.

Job Type: Permanent

Pay: $25.00 per hour

Expected hours: 8 – 16 per week

Benefits:

- Casual dress

- Company events

- Flexible schedule

- Work from home

Application question(s):

- Although the role is remote, we require the selected candidate to be physically based in or near Calgary, Alberta. Are you?

- How would you decribe your excel skills?

- Do you have any experience with either Quickbooks or Xero?

Work Location: Remote