Accounts Receivable

Position Summary

The Accounts Receivable is responsible for ensuring accurate and timely processing of customer invoices, collections, and account reconciliations. This position supports the financial health of the organization by maintaining up-to-date records, resolving billing issues, and communicating effectively with customers and internal teams. In addition, this role manages order entry and purchase orders in Global Shop ERP, oversees shipping activity, and assists with inventory and month-end close processes.

Key Duties And Essential Functions

- Enter and process sales orders, work orders, and purchase orders in Global Shop ERP for all non-job (backroom) orders.

- Submit backroom purchase orders to vendors and track order status.

- Monitor shipping dates and oversee all inbound and outbound warehouse shipments.

- Generate and distribute customer invoices based on contracts, sales orders, or service records.

- Contact customers via phone, email, or mail regarding past due accounts and payment arrangements.

- Prepare and manage project-related billings, including coordination with others on the team to ensure accuracy and timely submission.

- Process internal service and interdepartmental (backroom) billings in compliance with company accounting procedures.

- Prepare AR aging reports and assist in monthly AR close processes.

- Reconcile AR ledger to ensure accuracy and completeness of revenue and receivables.

- Set up new customer accounts and maintain accurate billing information.

- Conduct monthly inventory reconciliation efforts by coordinating data entry and assisting with variance analysis. Assist in month-end close duties in Global Shop ERP, including WIP-related activities.

- Work closely with the sales, customer service, and accounting teams to resolve disputes.

- Maintain organized records and documentation in accordance with company policies.

- Track and order building maintenance supplies to support facility operations within budget guidelines.

- Other duties as assigned

Supervisory Responsibilities

- None

Required Qualifications

- Associate degree in Accounting, Finance, or a related field (or equivalent experience).

- 2+ years of experience in accounts receivable or general accounting.

- Proficiency in ERP, accounting software and Microsoft Excel.

- Strong organizational skills and attention to detail.

- Excellent written and verbal communication skills.

- Ability to prioritize and manage multiple tasks independently.

Preferred Qualifications

- Knowledge of GAAP and internal controls related to revenue and receivables.

Physical Demands And Work Environment

While performing the duties of this job, the employee is regularly required to sit. The employee frequently is required to talk or hear. The employee is occasionally required to stand and use hands to finger, handle, or feel objects, tools or controls. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus. Standard office environment. While performing the duties of this job, the employee is occasionally exposed to fumes or airborne particles. The noise level in the work environment is minimal.

Benefits

- Health insurance

- 401(k)

- Dental insurance

- Life insurance

- Paid time off

- Vision insurance

We are an Equal Opportunity Employer. We are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by applicable federal, state, or local laws.

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