Accounts Receivable Billing Clerk I

ROLE: A/R BILLING CLERK I

FULL TIME, NON-EXEMPT, HOURLY

Summary

The Accounts Receivable Billing Clerk I will handle administrative duties, such as preparing customer invoices and reconciling field tickets. The position is responsible for a range of essential administrative tasks, primarily focusing on the accurate and timely preparation of customer invoices. This involves gathering necessary data from various sources, ensuring all relevant charges are included, and formatting invoices according to company standards and customer requirements. Furthermore, this role encompasses the critical task of reconciling field tickets with corresponding invoices to verify the accuracy of services rendered and charges applied, resolving any discrepancies that may arise. This position demands meticulous attention to detail, strong organizational skills, and the ability to work independently while adhering to established procedures and deadlines. Effective communication may also be required to clarify billing information or address customer inquiries related to invoices. The applicant will train at the corporate office in Odessa, but will be working full-time from the Midland yard office.

Duties and Responsibilities

- Answer phones, greet visitors, and direct communications as needed.

- Sort and distribute incoming mail and prepare outgoing mail (envelopes, packages, etc).

- Coordinate with employees to obtain information for field tickets and time entry.

- Perform routine billing, including weekly and job completion invoicing.

- Maintain notes on the Work Performed by Day spreadsheet.

- Assist HR/Payroll Administrator with employee reimbursement requests.

- Accurately enter credit card receipts and bills received.

- Utilize office equipment, including copier, printer, and scanner.

- Use computer for word processing, spreadsheets, and QuickBooks Online entries.

- Assist team members and management with various tasks as requested.

Minimum Job Requirements

- High school diploma or GED equivalent

- Minimum of 2 years of relevant experience

- Proficiency in QuickBooks (or similar accounting software), Microsoft Office suite, and Google Drive/Email

Knowledge, Skills and Abilities Required

- Skilled in bookkeeping principles and capable of entering transactions using computerized methods.

- Proficient in accurately inputting transaction information into spreadsheets, Quickbooks Time, and QuickBooks software, with strong attention to detail and technology proficiency.

- Competent in using office equipment, including computers, printers, scanners, copiers, telephones, and adding machines.

- Able to take detailed notes, write clear emails, and demonstrate professional phone etiquette.

- Capable of driving to the bank to make deposits.

- Able to work independently and collaboratively as part of a team.

- Possesses excellent math skills and the ability to double-check figures for accuracy.

- Able to read, understand, follow, and enforce safety procedures.

- Excellent communication skills when interacting with employees, contractors, vendors, and customers

- Punctual and reliable attendance

- Familiarity with the Gemini driver app and Open Invoice preferred.

Conditions of Employment

To be considered for this position, you must possess a valid driver's license and successfully pass a pre-employment criminal background check and drug test. Additionally, you will be subject to random drug testing.

Working Conditions and Physical Effort

The work environment involves a general office atmosphere, sharing space with others. The position requires the ability to multitask, lift, push, or pull objects up to 25 pounds, and sit at a computer for extended periods in a shared office environment.

Job Type: Full-time

Pay: $18.00 - $20.00 per hour

Benefits:

- 401(k)

- 401(k) matching

- Dental insurance

- Health insurance

- Paid time off

- Vision insurance

Experience:

- billing: 2 years (Preferred)

Ability to Commute:

- Midland, TX 79706 (Required)

Ability to Relocate:

- Midland, TX 79706: Relocate before starting work (Required)

Work Location: In person