Billing/Accounts Receivable Specialist

LOCATION: Waukesha, WI

JOB TYPE: Full-Time, 40 hours per week

PAY: $18.75 - $21.15 per hour

POSITION: Billing / Accounts Receivable Specialist

COMPANY OVERVIEW

Five Star Energy Services is dedicated to providing Turn-key utility construction services that are founded on safety, quality, and the ability to adapt. We pride ourselves on being a value-added contractor that adapts quickly and effectively to our customer’s needs.

Our team is what makes us. We have over 650 employees that pride themselves on customer service and safely getting projects completed. Our employees tackle some of the toughest projects in the industry while keeping safety and quality at the forefront. This makes our team a truly professional group that sets us apart from our competition.

We're looking for a highly organized individual with great attention to detail to join our team. This position requires coordination and follow-through, so we need someone who is motivated and detail-oriented. The ideal candidate will be able to handle multiple tasks at once while maintaining deadlines and efficient communication with key members of both our internal and external customers.

SUMMARY

The Billings/Accounts Receivable Specialist is responsible for assisting the Billing Analyst in billing and collection operations in our accounting department. We count on this position to assist in issuing invoices to our customers with a high degree of detail and accuracy to guarantee our revenue.

ESSENTIAL FUNCTIONS

- Create invoices within the applicable system(s).

- Work directly with the Project Manager to ensure accuracy in billing amounts, terms and client information.

- Record customer payments and monitor outstanding balances.

- Follow up on overdue invoices and manage collections.

- Reconcile discrepancies or differences in accounts.

- Investigate and resolve billing and invoicing issues.

- Maintain accurate financial records and proper documentation for all transactions.

- Ensure compliance with company policies and applicable accounting regulations.

- Timely respond to customers and vendor inquiries regarding their accounts and provide account statements or other requested documents to customers.

- Collaborate with the finance department and other department personnel to ensure accurate accounting records.

OTHER DUTIES

- Identify inefficiencies and suggest resolution in the billing and collection process.

- Implement improvements to streamline billing and payment workflows.

- Other duties as assigned.

QUALIFICATION REQUIREMENTS, KNOWLEDGE, SKILLS & ABILITIES

- Proven experience of 2-3 years in a Billing or Accounts Receivable position or similar role.

- Prior experience in construction is a plus.

- Knowledge of electronic billing procedures.

- Proficient in MS Office - Specifically Excel.

- Experience in Acumatica and Orca/Acas is beneficial.

- Excellent communication skills.

- Excellent organizational and time-management skills.

- Attention to detail.

- Ability to work as a team and collaborate with others.

- Ability to work independently and meet tight deadlines, with minimal supervision.

NOTE: Job descriptions are not intended to be all-inclusive. Employee may perform other related duties as assigned to meet the ongoing needs of the organization.

Candidates will be required to successfully complete a pre-employment drug screening (including marijuana) and a criminal background check.

Thank you for your interest in this position. Five Star Energy Services is an Equal Opportunity Employer.

Job Type: Full-time

Pay: $18.75 - $21.15 per hour

Benefits:

- 401(k)

- Dental insurance

- Health insurance

- Health savings account

- Life insurance

- Paid time off

- Vision insurance

Ability to Commute:

- Waukesha, WI 53186 (Required)

Work Location: In person