Accounts Receivable and Accounting Administrator

For close to 40 years, Continental Group (Continental Electrical Motor Services) has established itself as a leader in the medium, high-voltage motor and generator repair services industry. Our growth and success are rooted in our commitment to innovative technology, unparalleled services, and premium products. At Continental, we are dedicated to meeting our customers' needs with expertise, diligence, and efficiency. We hire only the industry's top technicians, journeymen, engineers, sales, and support staff to ensure this commitment.

The Accounts Receivable and Accounting Administrator will be responsible for accounting-related tasks as well as some administrative duties.

The effective Accounts Receivable and Accounting Administrator will possess the following attributes:

- Able to build great internal and external relationships.

- Be adaptable, flexible, and have the ability to get things done.

- Customer service excellence.

- Superior computer and Microsoft office skills.

- Excellent time management skills.

What you will be doing:

- Perform day-to-day financial transactions, including verifying, classifying and recording accounts receivable data.

- Prepare bills, invoices and bank deposits.

- Reconcile the accounts receivable/payable ledger to ensure that all payments are accounted for and properly posted.

- Verify and investigate discrepancies, if any, by resolving clients’ billing issues and reconciling customer accounts.

- Facilitate payment of invoices due by sending bill reminders and contacting clients.

- Complete credit applications, including gathering credit information, conducting trade reference checks and communicating with the customers.

- Utilizing customer invoice and payment portals.

- Investigate and resolve billing discrepancies and cash transactions.

- Review all credit balances, refunds, and adjustments, and apply adjustments and/or corrections to accounts as needed.

- Data entry related clerical duties such as word processing, maintain filing and record systems, scanning and photocopying.

- Assist with shop administration duties, such as timesheet completion and inventory sheet entry.

- Build successful working relationship and provide administrative support to co-workers and management.

- Work accurately and quickly under pressure and time constraints as well as solving problems independently or part of a team.

- Accurately and appropriately file correspondence, invoices, and receipts.

- Support other administrative staff by answering phones, be a primary contact for customers by way of emails and other correspondence.

- Perform full cycle payroll functions - including time entry, expense reimbursement, and benefits administration.

- Other duties as required.

What we need from you:

- 2+ years of accounts receivable experience

- Relevant general accounting experience

- Good organizational skills

- Proficient in MS Office with advanced Excel skills

- Knowledge of an accounting information system is a plus

- High degree of accuracy and attention to detail

- Confidentiality and integrity

What we will give you:

- Competitive salary

- Paid day off on your birthday

- Full extended Heath & Dental Benefits

- RRSP matching

- Education funding opportunities

- Career advancement opportunities

- Fun team and company-sponsored functions

Continental is committed to a diverse and inclusive workplace. Continental is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, disability, age, or other legally protected status.