Senior Accounting Assistant, Accounts Receivable

About The American College Of Surgeons The American College of Surgeons (ACS) is a professional and educational organization of surgeons that was founded in 1913 to raise the standards of surgical practice and improve the quality of care for surgical patients. The College is dedicated to the ethical and competent practice of surgery. Its achievements have significantly influenced the course of scientific surgery in America and have established it as an important advocate for all surgical patients. The College has more than 90,000 members and is the largest organization of surgeons in the world. For more information, visit www.facs.org. Summary:

The Senior Accounting Assistant, Accounts Receivable (AR) must possess the ability to execute a full range of AR tasks and responsibilities that include but are not exclusive to the following: manual cash receipts application (with a specialty in Lockbox processes), customer invoicing through multiple accounting AR systems, knowledge and understanding of processing cash receipts associated with deferred revenue and future revenue recognition. Assist with cash and other related GL account reconciliations. Assist with cash receipt research (when unidentified), cash reconciling research, journal corrections, payment analysis, invoice cancellations/credit memos, refunds, and other adjustments associated with cash receipts and invoicing. Review and reconcile customer receivable accounts in accordance with established ACS procedures and guidelines. Assist with the completion, tracking and organization of customer statements, AR vendor forms and AR vendor payment website registrations. Assist with providing excellent and timely resolution to high volume AR requests from internal and external customers via AR designated phone and email box aliases.

This non-exempt position will report to the Manager, Accounts Receivable in the Division of Administration, Finance and Facilities Department. The anticipated salary range for this position is $58,000 - $63,000 (commensurate with related experience). It is based in our Chicago office and is a hybrid role: 3 days per week in the office/2 days per week remote (with the initial training period requiring 5 days per week in office).

- Please submit a cover letter along with your resume for consideration

Responsibilities

- Identification of proper GL coding, distribution (when necessary) and processing of all cash, checks, lockbox receipts and credit card transactions that come into Accounting. Enter/post cash receipts to appropriate customer accounts or verified GL account coding via the applicable AR system (Aptify or Microsoft Business Central). Verify accuracy of GL account coding before entering/posting. Prepare cash receipt batch reports with support documentation for cash receipts deposits. Review cash receipts related system reports and exception reports to complete adjustments associated cash receipts, customer receivable accounts and revenue via Aptify or Microsoft Business Central.

- Complete AR adjustments related to invoice/order cancellations ensuring proper documentation for processing. Complete invoice/order discounts or other pricing adjustments. Complete customer account payment transfers, NSF checks, stop payments, and chargebacks. Process check and credit card refund transactions via Aptify or Microsoft Business Central ensuring complete documentation from staff for processing. Process AR documentation for refunds for supervisor approval and AP processing.

- Generate invoices for ACS, its subsidiaries and partners for various products and services utilizing Aptify or Microsoft Business Central. This includes interacting with program staff to ensure the appropriate product/service is being billed and revenue is being recorded to the appropriate GL coding.

- Prepare and generate the monthly billing of Association Management (AM) fees and reimbursable expenses invoices. Ensure invoices are completed timely for review by AR Manager and final review by Conference & Meeting AM Team. Ensure all requested changes are made and final posting of invoices are completed for the month end close.

- Respond to high volume requests from internal and external customers via email, over the phone or in person in a tactful and professional demeanor within established time frames. Complete 3rd Party customer statement requests. Manage AR team listing of all 3rd party credit card payment remitters and related website log-ins. Assist AR Manager with customer vendor forms, AR vendor website registrations, 3rd party electronic payment program acceptances/declines.

- Participate in the monthly close process related to cash receipts accounts receivable and revenue. Prepare and complete related monthly cash receipt reconciliations and prepare and submit for posting general journals for review by AR Manager. Provide accounting support as assigned to ensure that monthly and year end close schedule tasks and deadlines are met, and financial statements are generated on time.

Required Education And/or Experience

- Bachelor’s degree in accounting from an accredited college or university is preferred but not required.

- At least 3-4+ years’ experience is required working with cash receipts, billing, payment account analysis, accounts receivable and accounting journal entries. Experience working with manual AR processes is required.

- Experience as an AR Accountant or Staff Accountant is a plus.

- Experience with cash receipts reconciliations is preferred. Knowledge of deferred revenue recognition is a plus.

- Must be proficient in the use of accounting software and must have demonstrated knowledge of technology and systems integration in order to implement and maintain efficiencies of cash inflows, perform research and make corrections.

- Must have advanced excel skills including pivot tables, VLOOKUP, formulas, formatting, and the ability to download, review and analyze data from multiple systems. Must be able to maintain excel supporting and working schedules using filters and other advanced features.

- Must have strong Microsoft Office skills and experience navigating and using the functionality of various web browsers, website links, and online systems.

- Ability to multi-task and achieve results in a fast-paced environment is required, as is attentiveness to detail, accuracy, and reliable follow-through. Must have a tactful and professional demeanor with proven excellent written and verbal communication skills.

Comprehensive Benefits

We’re committed to attracting and retaining top talent via valuable benefits!

- Vacation, personal, and sick hours including 13 paid holidays per year

- Tuition Reimbursement

- Medical—comprehensive coverage through BlueCross BlueShield

- Dental, Vision, and Prescription drug program

- 403(b) Matching Program

- Pension Plan

- Flexible Spending Medical/Dependent Care

- Employee Assistance Program

- Short Term/Long Term Disability

- Life Insurance

- Domestic Partner Coverage

The American College of Surgeons is committed to working with and providing reasonable accommodations to individuals with disabilities. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the employment process, please send an e-mail to recruitment@facs.org or call (312) 202-5000 and let us know the nature of your request and your contact information.