Accounts Payable Associate

Job Summary

The Accounts Payable Associate ensures accurate, timely accounts payable processing, including administration of the company credit card program, invoice processing, coding, and tax review. This role partners with employees, vendors, and the accounting team to obtain complete documentation, resolve discrepancies, and maintain accurate vendor records.

Duties

- Administer the company credit card program, including ordering and deactivating cards, maintaining cardholder profiles, and responding to fraud notifications.

- Provide front-line support to cardholders by troubleshooting declined transactions and disputed charges.

- Review invoices and credit card transactions for appropriate sales/use tax treatment

- Assign appropriate general ledger, job, cost code/crew, and department coding; verify coding accuracy and completeness.

- Follow up with employees/cardholders and vendors to obtain missing receipts, invoices, and supporting documentation.

- Assist with the weekly check run process; prints and obtains signatures on all accounts payable checks, matches backup to payment vouchers, folds, stamps, and mails checks.

- Reconcile vendor statements by matching invoices and payments, researching variances, and coordinating resolution with vendors.

- Respond to vendor inquiries and support effective vendor relationships through timely, professional communication.

- Support month-end close activities as assigned (e.g., accrual support, reporting, and document retention).

- Process vendor invoices and credit card transactions in accordance with established policies, procedures, and deadlines.

- Maintain spreadsheets and tracking logs to support reporting and internal controls.

- Maintain organized accounts payable files and ensure compliance with record retention requirements.

- Perform other duties as assigned.

Experience

- High school diploma or equivalent and 1-2 years of advanced accounting or bookkeeping experience or any combination of satisfactory experience and training which demonstrates the knowledge, skills, and abilities to perform the above duties. College level courses in accounting or business are preferred.

- Experience working in an accounting department within the utilities construction industry preferred.

- Working knowledge of accounts payable processes, invoice processing, and general ledger coding.

- Understanding of sales and use tax concepts, including the ability to review transactions and apply appropriate tax treatment.

- Demonstrated attention to detail and accuracy, with strong organizational skills and the ability to manage competing priorities.

- Intermediate knowledge in Microsoft Office, specifically Excel and Word.

- Strong interpersonal, written, and verbal communication skills, with a customer-service approach when working with vendors and internal stakeholders.

- Ability to work independently and collaboratively in a team environment.

- Experience with accounting software/ERP systems preferred (e.g., Viewpoint or similar).

Pay: From $21.00 per hour

Benefits:

- 401(k)

- 401(k) matching

- AD&D insurance

- Dental insurance

- Disability insurance

- Employee assistance program

- Health insurance

- Health savings account

- Life insurance

- Paid time off

- Referral program

- Vision insurance

Work Location: In person