Accounts Payable/Accounts Receivable Administrator

Job Description

In the role of AP/AR Administrator, you will be responsible for the daily input and maintenance of the full cycle accounts payable process, ensuring timely and accurate processing of vendor invoices, facilitating payments, bank transfers and employee expense reconciliation, while maintaining a positive working relationship with Beyond Energy’s vendors.

Key Responsibilities

Accounts Receivable

- Ensure timely and accurate entry and submission of client invoicing with attached backup.

- Enter field tickets in OpenInvoice for electronic approval for corresponding clients.

- Post bank deposits for received customer payments to appropriate bank account.

- Assist with weekly AR reports.

- Assist with Customer account set up an account monitoring to ensure good account standing.

- Correspond with customers and respond to inquiries.

- Setup of new customer accounts.

- Creation of Sales orders.

Accounts Payable

- Ensure timely receipt and system entry of vendor invoices, ensuring proper coding and appropriate approvals.

- Verify invoices for accuracy and identify payment discrepancies.

- Assist with vendor account set up and account monitoring by reconciling monthly statements and related transactions to ensure good standing.

- Correspond with vendors and respond to inquiries.

- Enter and facilitate preparation of AP payments.

- Ensure rush, priority pay, and critical payments deadlines are met.

- Receive and process employee expense reports ensuring accurate back up documentation, approvals and coding.

- Match PO’s and receiving documents.

- Assist with completing the weekly cashflow forecast.

- Maintain online filing system for all AP financial documents.

- Complete Credit applications as required.

- Assist with month-end closing and assist with year-end audit requests.

- Provide account administrative support which includes general clerical tasks such as drafting documents and filing.

Qualifications

- 1 - 3 years of accounts receivable and/or accounts payable experience.

- Post Secondary Degree in accounting, or a related field (or equivalent experience).

- 3-5 years of experience in the coordination of a QMS.

- Understanding of the accounts payable process and experience with AP workflow.

- Strong data entry and computer skills using MS Office, specifically Excel.

- Experience with Microsoft D365 Business Central, Open Invoice, Oracle, GEP would be an asset.

- Excellent level of customer service and communication skills.

- Strong multi-tasking skills and ability to prioritize and meet deadlines.

- Attention to detail.

Who’s B.E.S.T?

Beyond Energy Services and Technology began in Canada in December 2015 and is a Managed Pressure Drilling (MPD) leader with a mission to provide sustainable, innovative, and best-in-class MPD solutions to our customers. Our diverse experience and focus on innovative and inventive technologies allow us to remain on top of our game and reduce our customer's non-productive time, save money, and ensure safe operations. Today, with headquarters in Calgary, Alberta, and in The Woodlands, Texas, our team comprises nearly 200 dedicated employees.

Why Beyond?

Beyond is an exciting place to learn and grow both personally and professionally. We pride ourselves on our values and culture.

Values

We believe in the importance of keeping people, communities, and the environment safe. We commit and deliver on our promises. We’ve built and continue to build a workplace that empowers equality, diversity, innovation, and belonging. Together we achieve results that allow us to exceed expectations.

Culture

We foster a positive and inclusive work environment where everyone feels valued, motivated, and engaged. We achieve this with:

- Strong leaders who lead by example and demonstrate integrity.

- Prioritizing employee development and growth with regular feedback and coaching.

- Generous benefits to help our team members manage their personal and professional commitments for themselves and their families.

- Acknowledgment and celebration of your contributions and achievements.

- Working together to support each other’s success, to create camaraderie and strong collaboration between teams.

Beyond is an equal opportunity employer and we encourage all qualified individuals to apply!

Job Types: Full-time, Permanent

Benefits:

- Casual dress

- Company events

- Dental care

- Disability insurance

- Employee assistance program

- Extended health care

- Life insurance

- Vision care

- Wellness program

Application question(s):

- What is your availability to start?

- What are your salary expectations for this role?

Work Location: In person