Accounts Payable/Receivable Administrator

About Us

We are a rapidly growing, innovative manufacturer on the forefront of precision machining and advanced technologies. As our operations expand, we are strengthening our finance and accounting functions to ensure efficiency, accuracy, and audit readiness. We are seeking an Accounts Payable/Receivable (AP/AR) Administrator to manage day-to-day transactional accounting.

Position Summary

The AP/AR Administrator is responsible for processing vendor invoices, posting customer payments, and maintaining accurate records for accounts payable and accounts receivable. This role includes handling collections on overdue accounts, managing document control, and ensuring all records are audit-ready. The position is transactional in nature but requires strong attention to detail, organization, and communication skills with both vendors and customers.

Key Responsibilities

· Process vendor invoices, match to purchase orders, and route for approval.

· Post customer payments and reconcile accounts receivable balances.

· Handle collections activities, including contacting customers regarding overdue invoices and coordinating with leadership as needed.

· Maintain AP/AR records, including scanning, filing, and organizing documents for audit readiness.

· Prepare basic reconciliations and reports using Excel.

· Enter and maintain data in ERP (Plex) and accounting software systems (QuickBooks).

· Support finance team with other transactional tasks as required.

· Any other duties as assigned.

Qualifications

· High school diploma / GED or associate’s degree required.

· 2+ years of experience in office/accounting or AP/AR roles preferred.

· Proficiency in Excel (basic formulas, reconciliations).

· Experience with general accounting software (QuickBooks, NetSuite, Sage, or similar).

· Strong organizational skills with attention to detail and accuracy.

· Ability to communicate effectively with vendors, customers, and internal teams.

· Reliable, consistent, and able to manage multiple priorities in a fast-paced environment.

Compensation & Growth

- Competitive hourly wage ($20–24/hr depending on experience)

- Overtime eligible.

- Growth opportunities into Accounting Specialist, Staff Accountant, or Finance Coordinator roles.

Why Join Us?

- Be part of an innovative, fast-growing manufacturer scaling operations and financial systems.

- Gain hands-on accounting experience in both AP and AR functions.

- Opportunity to contribute directly to operational efficiency and audit readiness.

- Collaborative environment with clear growth opportunities in finance and accounting.

Job Type: Full-time

Pay: $20.00 - $24.00 per hour

Expected hours: 40 per week

Benefits:

- 401(k)

- 401(k) matching

- Dental insurance

- Employee assistance program

- Flexible spending account

- Health insurance

- Life insurance

- Opportunities for advancement

- Paid sick time

- Paid time off

- Referral program

- Vision insurance

Ability to Commute:

- Walled Lake, MI 48390 (Required)

Work Location: In person