Accounting Coordinator

Job Summary:

This individual will play a crucial role in ensuring accurate and timely management of both accounts receivable and accounts payable functions.

Supervisory Responsibilities:

- None

Duties/Responsibilities:

Accounts Receivable

- · Generate and process accurate and timely customer invoices based on established agreements and contracts.

- · Monitor and manage outstanding customer balances, initiate collection calls or emails, and maintain appropriate follow-up records.

- · Accurately apply customer payments to outstanding invoices, ensuring proper allocation and reconciliation.

- Address and resolve billing discrepancies and disputes in a timely and professional manner, collaborating with internal teams as needed.

- · Prepare and present regular reports on accounts receivable status, aging, and collections efforts.

- · Perform other job related duties as assigned by management

Accounts Payable

- · Review and verify vendor invoices for accuracy, completeness, and adherence to company policies and procedures.

- Match invoices to purchase orders and receipts, ensuring consistency and compliance.

- Prepare and process payments to vendors, including checks, electronic transfers, and ACH payments, while adhering to payment terms and deadlines.

- · Interact with vendors to address inquiries, resolve discrepancies, and maintain positive relationships.

- · Process employee expense reports, verify receipts, and ensure compliance with company expense policies.

- · Regularly reconcile vendor statements and accounts to maintain accurate records and resolve discrepancies.

General Financial Support

- · Maintain organized and up-to-date records of financial transactions, invoices, payments, and related documentation.

- · Assist in the analysis of financial data to identify trends, patterns, and opportunities for process improvements.

- Collaborate with cross-functional teams, including finance, procurement, and operations, to ensure accurate financial data flow and information sharing.

Qualifications:

- Bachelor’s degree in accounting, Finance, or related field (or equivalent work experience).

- Prior experience in accounts receivable and accounts payable roles.

- Proficiency in Quickbooks Desktop or Online

- Strong understanding of accounting principles and financial processes.

- Proficiency in using accounting software and Microsoft Office Suite, particularly Excel.

- Excellent communication and interpersonal skills.

- Ability to work independently, manage multiple tasks, and meet deadlines.

- Attention to detail and accuracy in all tasks.

- Problem-solving skills and ability to address issues proactively.

- Knowledge of relevant laws, regulations, and best practices in accounts receivable and accounts payable.

Physical Requirements:

- · Prolonged periods sitting at a desk and working on a computer.

- · Must be able to lift to 20 pounds at times.

- · Must be able to access and navigate each department at the company’s facilities.

Work Environment:

· The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

· While performing the duties of this job, the employee is regularly required to stand, walk, and use hands and fingers to handle or feel objects, tools, or controls. The employee frequently is required to talk or hear. The employee is occasionally required to reach with hands and arms and stoop, kneel, crouch, or crawl.

· The noise level in the work environment is usually quiet.

Pay: $28.00 - $34.00 per hour

Benefits:

- 401(k)

- Dental insurance

- Health insurance

- Life insurance

- Paid time off

- Vision insurance

Work Location: In person