Accounting Manager

The Accounting Manager owns the integrity, rhythm, and reporting of TruLog's financial operations. This person runs the close, owns the controls, and produces the financials the business uses to make decisions.

Success in this seat is measured by:: clean books, predictable cash visibility, reliable monthly reporting, and a control environment that lets leadership trust the numbers without re-checking them.

Outcomes This Seat Owns

These four outcomes define the role. Everything else — the daily transactions, the software, the reports — is a means to producing them.

- Clean Books — Books are reconciled, accurate, and closed by the 7th business day of each month — every month, without follow-up.

- Cash Visibility — Cash position, AR aging, AP commitments, and a 13-week cash forecast are visible to leadership weekly. Ownership never has to ask 'where do we stand on cash.'

- Financial Controls — Documented controls over disbursements, payroll, sales tax, credit cards, and bank activity. No single point of failure. No founder-as-fallback.

- Monthly Close & Reporting — Monthly P&L, balance sheet, cash flow, and operational KPI dashboard delivered to leadership by the 7th business day with variance commentary on material items.

Decision RightsOwns directly (no escalation needed)

- All transactional accounting: AP, AR, payroll, journal entries, reconciliations.

- Monthly close process, timeline, and reporting package.

- Sales tax administration and filings (Avalara).

- Credit card administration, expense categorization, and reconciliation.

- Vendor onboarding, W-9 management, and routine vendor disputes under defined thresholds.

- Internal accounting policies and procedures.

Recommends; Owner approves

- Capital expenditures above defined threshold.

- Bank, lender, surety, or insurance relationship changes.

- Material accounting policy or software platform changes.

- Annual budget framework and forecast methodology.

Owner retains

- Strategic capital allocation, financing decisions, ownership-level financial matters, executive compensation.

Core ResponsibilitiesMonth-End Close & Reporting

- Reconcile all bank accounts on a monthly basis.

- Update and reconcile accounting books no later than the 7th business day after month-end.

- Produce monthly P&L, Balance Sheet, and Cash Flow statement with variance commentary.

- Deliver financial reporting package to ownership on a fixed monthly cadence.

Payroll (Bi-Weekly)

- Administer bi-weekly payroll through PayChex, including timeclock punches, sick time, and PTO.

- Ensure accurate withholding, benefits, and payroll tax filings.

- Reconcile payroll to GL and resolve discrepancies before close.

Sales Tax

- Administer sales tax compliance through Avalara.

- Add and maintain sales tax exemption certificates.

- Analyze and approve monthly sales tax returns; ensure accurate and on-time filings across all jurisdictions.

Accounts Payable & Disbursements (Weekly)

- Process weekly bills and payables; cut checks against approved invoices.

- Match payable invoices to corresponding Purchase Orders in Paradigm ERP.

- Download Positive Pay reports and upload to the treasury management system.

- Manage company credit cards: track expenses, categorize transactions in Paradigm, ensure timely payment, and reconcile to statements.

Accounts Receivable & Deposits

- Receive and process incoming checks; record deposits in Paradigm and match against bank feed.

- Record ACH and credit card deposits from undeposited funds against daily settlement reports.

- Track invoices and aging for customers on terms; ensure timely submission to customer AP departments.

- Manage collections cadence and escalate aged receivables to ownership with a recommended action.

Cash & Working Capital

- Produce weekly cash position report and 13-week rolling cash forecast.

- Monitor AR aging, AP commitments, and inventory cash impact; flag emerging issues to ownership.

Job Costing & Inventory (Fabrication Operations)

- Reconcile inventory and WIP balances at month-end in coordination with operations.

- Support project-level costing and margin analysis for fabrication and siding jobs.

Controls & Continuous Improvement

- Maintain and document internal controls over disbursements, payroll, and bank activity.

- Identify and eliminate single-points-of-failure in finance operations.

- Continuously improve close cycle, automation, and reporting quality.

- Coordinate with outside CPA on tax filings, reviews, and year-end close.

Qualifications

Required

- Bachelor's degree in Accounting, Finance, or related field.

- 5+ years of progressive accounting experience, including ownership of full-cycle accounting and month-end close.

- Demonstrated experience in a manufacturing, construction, fabrication, or project-based business — must be comfortable with WIP, job costing, and inventory accounting.

- Strong working knowledge of GAAP and internal controls.

- Hands-on experience with ERP-based accounting (Paradigm, NetSuite, Sage, or similar), payroll platforms (PayChex preferred), and sales tax automation (Avalara preferred).

- Advanced Excel proficiency.

- Track record of working autonomously, owning outcomes, and operating without daily oversight.

Preferred

- CPA or active CPA candidate.

- Direct experience with Paradigm ERP.

- Experience implementing or improving accounting systems, automation, or close-cycle acceleration.

- Experience reporting to an owner-operator and partnering directly with a CEO or CFO.

Pay: $62,534.37 - $75,310.21 per year

Benefits:

- 401(k)

- Dental insurance

- Health insurance

- Paid time off

- Vision insurance

Work Location: In person