Trading Operations Assistant

Contexte et environnement

Fast paced and demanding trading environment requiring the jobholder to be able to work both autonomously and within a team. Position requires daily interaction with other departments within the organization. Industry and contractual deadlines to be respected. Reconciliation of discrepancies and resolution of counterpart issues requires jobholder to be able to see out information necessary for problem solving. Must be able to work with limited supervision.

At TotalEnergies, we foster a culture of flexibility, collaboration, and innovation. You’ll be part of a global leader driving the energy transition, with opportunities to grow, contribute, and make a lasting impact. We look for passion, ambition and open-mindedness. While we evolve in a demanding and ever-changing industry, we cultivate a friendly workplace where team spirit and respect guide our daily routine.

The jobholder serves as the primary point of contact with counterparties, overseeing the execution of contracts that drive the TotalEnergies Group’s domestic and international trading activities across North America, South America, and the Caribbean. This role is central to ensuring smooth operations and maintaining strong commercial relationships in a fast-paced global trading environment.

- Ensure that accurate information is represented within the risk management system (Medissys Geston) by confirming deals with counterparts on a daily basis.

- Validate payables and receivables invoices in the risk management system on a timely basis to optimize cash flow and adhering to contractual due dates.

- Reviewing and managing contracts.

- Assist the accounting department when necessary in the recovery of funds from counterparties and the reconciliation of accounts.

- Maintain electronic filing system for the respective area of responsibility.

- Track shipping documents (bills of lading, custom documents, etc.) and re-direct to the correct counterparty.

- Serve in a back-up capacity for other Trading Operators Assistances who are on vacation or during scheduled absences.

- When needed, help keep the team organized by assisting in general back office duties including faxing, archiving and filing.

- Assist the Manager on an “as needed” basis on special projects and audit work.

Profil du candidat

- Bachelor’s degree with internship or paralegal experience; 0–3 years of professional experience a plus

- Excellent communication skills with the ability to convey complex information clearly and effectively

- Strong analytical abilities and proficiency in Excel, Word, and PowerPoint

- Detail-oriented, rigorous, and proactive problem-solver

- Team-oriented self-starter with a commercially minded approach

- Adaptable and receptive to change, thriving in dynamic environments

Informations supplémentaires