Operations Financial Assistant

The Operations Financial Assistant

will facilitate the day-to-day processing of invoices and requisitions for projects within the Distribution and Field Service Departments. Request and review monthly accounts receivable reports from contractors. Facilitate monthly meetings with key stakeholders to review contractor accounts receivable statements and provide status updates on outstanding and future invoices to improve cash flow. The assistant is responsible for auditing all invoices and requisitions and acts as a liaison between Field Operations and Accounts Payable to ensure invoices are processed correctly and according to contractual agreements. This role will prepare financial reports and analyses related to budgets, forecasts, capital projects and cash flow.

Responsibilities Include:

Process all invoices and requisitions using financial software such as Oracle Financials to ensure vendors and contractors are paid in a manner consistent with Company Policy.

Conduct auditing on all invoices and requisitions. Track and oversee the verification process of services delivered.

Request and review monthly accounts receivable reports from contractors and compile relevant documentation from internal or third-party web applications as needed.

Facilitate monthly meetings with key stakeholders to review contractor accounts receivable statements and provide status updates on outstanding and future invoices to improve cash flow.

Assist in the development of the annual departmental strategic planning budget processes and technical analysis of activities for financial and operation impacts.

Assist with fiscal year end close and act as liaison between Field Operations and Accounts Payable to ensure all expenses are captured in the current fiscal year.

Prepare financial reports and analyses related to budgets, forecasts, capital projects and cash flow; make recommendations to leadership based on analysis performed.

Analyze current fiscal year spending to ensure Field Operations remain within budget and identify opportunities to maximize available approved funding.

Prepare other financial or operational reports as needed.

Review and process capital work order authorization requests.

Perform other special projects and assignments as requested.

Qualifications:

Associate’s degree in business administration or related field of study.

1 – 2 years’ experience maintaining and creating spreadsheets of financial data relating to the capital and operating budgets and cost variance statistics.

Must have knowledge of and experience in spending tracking and reporting.

Must have verbal and written communications skills with the ability to build long-term constructive and cooperative working relationships with co-workers and vendors.

Must have organizational, planning, time management and follow-through skills.

Knowledge of Microsoft Office and software systems such as Oracle Financials and OnBase.

Knowledge of PGW’s work management system AIMS preferred.

Understanding of the customer service and revenue cycle of gas distribution operations is preferred.

An Equivalent combination of education and work experience may be acceptable in lieu of degree