Sr. Administrator, Operations Support

Requisition ID: 109335

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People are the heart of our business. As an American Water employee, you will be offered a competitive salary and health benefits package, along with opportunities to develop, grow, and evolve your career. Our benefits packages focus on key areas such as health & wellness, emotional & well-being, and savings for current & future goals.

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About American Water

American Water (NYSE: AWK) is the largest regulated water and wastewater utility company in the United States. With a history dating back to 1886, We Keep Life Flowing® by providing safe, clean, reliable and affordable drinking water and wastewater services to more than 14 million people across 14 regulated jurisdictions and 18 military installations. American Water’s 6,500 talented professionals leverage their significant expertise and the company’s national size and scale to achieve excellent outcomes for the benefit of customers, employees, investors and other stakeholders.

As one of the fastest growing utilities in the U.S., American Water expects to invest $40 to $42 billion in infrastructure repairs and replacement, system resiliency and regulated acquisitions over the next 10 years. The company has a long-standing history of executing its core operations, aligned with sustainable best practices, through its commitments to safety, affordability, customer service, protecting the environment, an inclusive workforce and strengthening communities.

American Water has been recognized on the 2023 Bloomberg Gender-Equality Index for the fifth consecutive year, ranked 18th on Barron’s 100 Most Sustainable U.S. Companies 2023 List, earned the U.S. Department of Homeland Security SAFETY Act designation and U.S. Environmental Protection Agency’s WaterSense® Excellence Award, among additional state, local and national recognitions.

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New Jersey American Water is hiring a full-time, Sr. Administator to coordinate, manage, and support the daily activities in our Egg Harbor Township, NJ operations center. As the Operations Support Sr. Administrator, you will be responsible for office-based administrative tasks including providing field support, permitting, requesting invoices, handling purchase orders, and more. Our ideal candidate will be technically savvy, have strong organization and communication skills, and be able to thrive in a fast-paced environment.

Position Details

Salary range- $26/hr-$42.13/hr

The base salary range represents a good faith salary range for this position. This position is eligible for annual incentive pay and has the opportunity for continued salary growth. If you are hired at American Water your base salary compensation will be determined based on factors such as market, geography, skills, education and/or experience. At American Water, we are committed to pay equity.

In addition to compensation, you will be offered a comprehensive benefits package including 401(k), Defined Contribution Plan, Employee Stock Purchase Plan, medical, prescription, dental and vision coverage, plus disability, paid time off, life insurance, voluntary benefits, health and wellness programs and much more!

American Water is also proud to offer employees learning opportunities and work experiences to grow professionally!

Primary Role

The Operations Specialist provides operational, administrative, analytical and technical support to the Field and Production departments. This role may include assisting supervision with scheduling work, briefing employees, completing tasks, communicating with other departments, safety, assisting team members, handling customer inquiries, etc. This role may include assisting with field work including pick-up and delivery tasks, assessing repairs made by contractors, completing related paperwork and/or handling Public Utility inquiries The percentage of time spent performing the key accountabilities of the job may vary based on the manager, departmental or functional unit needs. This role may assist with fleet management, vehicle repairs and facility maintenance.

Key Accountabilities

- Coordinate or review operations processes and practices and assist in developing tactical plans for the team.

- Receive and distribute operational workflow requests and work orders.

- Enter data and perform analysis in information systems.

- Schedule daily operational work based on priority outlined by operations leadership using work management system.

- Respond to customer inquiries, which may include, but are not limited to, gathering information from operations leadership, speaking with customers and explaining company processes.

- Prepare, analyze and evaluate reports on a wide variety of items including variances related to specific department work processes, regulatory requirements, budgets, capital expenditures, work orders, departmental and/or organizational performance, etc.

- Provide general administrative support for day-to-day managerial and departmental needs and special projects, which may include but are not limited to, composing correspondence, obtaining permits, preparing and distributing meeting minutes, processing purchasing card and fleet related expenses, initiating purchasing transactions, document preparation, etc.

- Work collaboratively with other functions to optimize business performance and customer satisfaction.

- Reinforce leadership activities and decisions.

- Contribute to effective communication and culture by listening and providing feedback, supporting an open and honest work environment and cascading and sharing knowledge and information relevant to employees.

- Assist with training and development, knowledge transfer, instilling safe work practices, regulatory and environmental compliance activities.

- Audit work zones and operations facilities for safety, security, environmental compliance, productivity and efficiency.

- Performs activities to monitor and maintain inventory control, evaluates inventory levels and reorders as necessary.

- May perform receiving, stocking, distributing, and packing in addition to inventory control.

- Maintains inventory records and prepares reports. May work with vendors to resolve routine supply and distribution discrepancies.

Knowledge/Skills

- Demonstrated organization ability and administrative skills.

- Effective communication skills, both verbal and written. Demonstrated ability to manage and prioritize tasks. Effective problem solving and analytical ability.

- Knowledge of water or relevant utility industry operations, water and/or wastewater distribution regulations, water system equipment, water system operations, piping, tanks, pump stations, construction practices, engineering concepts, company policies and procedures and effective safety practices.

- Thorough understanding of standard business practices and principles, including basic accounting and budgeting.

- Strong knowledge of computers, in-depth knowledge of Microsoft office suite applications and other pertinent software.

- Understanding of collective bargaining agreements (if applicable), safety and regulatory requirements

Experience/Education

- High school diploma or equivalency required.

- Associates level degree in business or related field of study preferred

- Distribution and relevant State licenses preferred

- Driver’s license required

- Minimum 2 years overall operations experience such as performing troubleshooting or repairs on water and wastewater distribution systems; meter reading and meter operations; installation or repair of pipe, valves and hydrants; and operating tools and equipment used in operations tasks.

- Other helpful experience includes: water system engineering concepts, construction management, operation of waterworks facilities including distribution systems piping, tanks, pump stations, pressure reducing stations with related equipment, controls and SCADA systems, data collection and leak detection technologies.

Work Schedule

- Full-time

- Monday-Friday, 7:30am-4pm

Work Environment

- Indoor and outdoor work required.

Travel Requirements

- Local and occasional regional travel may be needed.

Competencies

Champions safety

Customer obsessed

Cultivates innovation

Nimble learning

Drives Results

Collaborates

Join American Water...We Keep Life Flowing™

American Water is firmly committed to Equal Employment Opportunity (EEO) and prohibits employment discrimination for employees and applicants based on his or her age, race, color, pregnancy, gender, gender identity, sexual orientation, national origin, religion, marital status, citizenship, or because they are an individual with a disability, protected veteran or other status protected by federal, state, and local laws.