Sr Accounts Payable Admin

Company Overview CB&I® is the world’s leading designer and builder of storage facilities, tanks and terminals. With more than 60,000 structures completed throughout our 135+ year history, we have the global expertise and strategically-located operations to provide customers world-class storage solutions for even the most complex energy infrastructure projects.

Overview

The Senior Accts Payable Administrator works closely with their Team and occasionally other teams, modifying work practices and processes to achieve results or improve efficiency. They can communicate technical Accounts Payable information with the Team.

The Senior Accts Payable Administrator has developed specialized Accounts Payable-specific skills through job-related training and considerable on-the-job experience. They can provide support to their Team with a limited degree of supervision. The Senior Accts Payable Administrator can be an informal resource for colleagues with less experience. The Senior Accts Payable Administrator is skilled in various processes, procedures, and systems.

This position is an Individual Contributor role. The role directly reports to the Accounts Payable Manager and routinely interacts with Accounts Payable, Supply Chain, Operations, and External Vendors.

Responsibilities

- Reach out to stakeholders to obtain invoice coding and the name of a project manager who has approval authority for invoice.

- Timely and accurate processing of high-volume invoice to PO matching and data entry of Non-PO invoices.

- Scan and upload invoices into the TAP system for approval.

- Post transactions (cash payments) into the system.

- Record month-end accruals for invoices not approved.

- Monitor AP aging to ensure payments are up to date.

- Research and resolve invoice discrepancies and issues.

- Correspond with affiliates and respond to inquiries.

- Assist with month-end closing.

- Provide supporting documentation for audits.

- Maintain accurate historical records and follow the company’s retention policy.

- Maintain confidentiality of organizational information.

- Maintain clear, concise, and professional language when speaking with individuals and groups.

Qualifications

- High School Diploma or equivalent required.

- Five to ten (5-10) years of work experience with 3+ years in accounts payable.

- Associates degree in a related discipline preferred.

- Working knowledge of general accounting procedures.

- Proficiency in relevant accounting software (i.e., JDE, TAP) and MS Office (i.e., Excel, Word, PowerPoint, etc.).

Skills and Behaviors

- Excellent data entry and data management skills.

- Strong attention to detail and accuracy.

- Must be able to prioritize, have a sense of urgency, and have the ability to meet deadlines.

- Good judgment, professional integrity, and the ability to maintain confidentiality.

- Strong listening, verbal, and written English language communication skills.

- Must be able to interact positively and professionally with all levels of employees throughout the company.

- Strong problem-analysis and problem-solving skills.

- Proactively embraces and promotes the company’s values and culture, including diversity & inclusion and a healthy and safe work environment.

- Ability to work independently and as part of a team.