Senior Manager-Project Procurement

Primary Purpose JOB DESCRIPTION

The Project Procurement - Senior Manager serves as a vital link between the projects and procurement departments, ensuring effective coordination and execution of procurement activities for major capital projects. This role focuses on implementing sourcing strategies, managing supplier relationships, overseeing inventory and surplus management, and ensuring compliance with company policies and regulations, all while supporting the company's goals of quality, cost control, and timely delivery of materials and services.

Responsibilities Essential duties & responsibilities

- Provide guidance and leadership to the Projects Team, ensuring proper training and sharing of best practices for responsible and efficient Projects-Procurement activities.

- Manage personnel matters, including performance-based feedback, support, work assignments, and necessary administrative tasks.

- Foster a positive and open work environment, promoting systems approaches and disciplined execution of all assigned tasks.

- Support and communicate to project managers the sourcing strategies to ensure quality, cost savings, and timely delivery of materials and services to support the enterprise.

- Maintain knowledge of market conditions that may impact the company, keeping abreast of trends and their potential impacts on growth and maintenance initiatives.

- Evaluate departmental processes and performance, taking action to address issues or concerns.

- Communicate regularly with Management on departmental projects, goals, and objectives.

- Establish and monitor performance requirements and goals, ensuring teams meet expectations and compliance guidelines.

- Collaborate with Internal Audit to manage compliance with company policies and regulatory requirements.

- Support sourcing strategies with suppliers to foster relations and partnerships that optimize their performance.

- Ensure standard terms and conditions and contract templates are maintained and utilized, incorporating legal, risk, and contractor assessments.

- Support complex negotiations or provide guidance on agreements and supplier relationships to secure the company's best interests.

- Collaborate on overseeing physical inventory management, including purchase, audit, and policy compliance.

- Facilitate the identification, valuation, and disposition of projects surplus materials, ensuring proper authorization and accounting for proceeds and capital management.

- Promote and facilitate procurement participation in project status meetings with Project Management, Engineering, and Operations.

- Collaborate on the development and maintenance of Engineering Standards and the Approved Manufacturer List (AML).

- Develop and maintain departmental information management processes and sites (e.g., SharePoint), ensuring ongoing improvements through evaluation and systematic review.

- Oversee key technology systems used by the Procurement and Projects departments.

- Implement the Oracle Projects Module to standardize project administration and ensure adoption by project managers.

- Lead digital transformation initiatives within the procurement department to leverage new technologies and improve efficiency.

- Ensure all stakeholders, especially the procurement department, have visibility into projects procurement plans, including materials/services, budgets, and timelines.

- Report to stakeholders and maintain control over capital-projects spending.

- Lead the implementation, kickoff, and dissemination of procurement-project processes across the board, ensuring adherence to agreed procedures by project managers.

- Provide support and guidance to requisitioners requiring materials or services for projects, ensuring they follow organizational guidelines.

- Maintain regular, dependable attendance and consistently high performance.

- Be prepared to work non-traditional hours as needed.

- Develop and maintain positive working relationships with internal and external customers.

- Uphold a high regard for personal safety, company assets, employee safety, and public safety.

Qualifications

Minimum requirements: Education

- Bachelor's degree in Business, Finance, Accounting, Engineering, or a related discipline, or a minimum of 10 years direct work experience in Projects and Procurement as a substitute for a degree.

Experience/Specific Knowledge

- A minimum of ten (10) years' active and direct work experience in Projects Management and Procurement.

- Experience working on projects from a procurement, project controls, and/or project management perspective.

- Solid knowledge of financial terms and principles.

- Intermediate proficiency with Microsoft applications (Word, Excel, Outlook, PowerPoint).

Certifications, Licenses & Registrations

- Must possess and maintain a valid driver’s license and a driving record satisfactory to the company and its insurers (for travel).

Competencies, Skills & Abilities

- Strong reading, listening, and analytical skills with the ability to identify and resolve complex issues.

- Ability to organize and perform multiple tasks simultaneously under strict deadlines.

- Ability to analyze events at the transaction level and apply sound resolutions.

- Ability to write routine reports and correspondence.

Physical Demands

All the physical requirements listed below are those that may be necessary for an employee to successfully perform the essential function of this job. Reasonable accommodations may be made for individuals with disabilities to perform the essential functions.

- Must be able to sit for prolonged periods of time.

- The employee is regularly required to use hands to type, touch, handle, or feel. The employee is required to talk and hear. The employee is frequently required to stand and reach with hands and arms. The employee is occasionally required to walk and climb or balance. The employee must regularly lift and /or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.

Working Conditions

- Will work non-traditional hours as needed.

- May be required to carry a cell phone and be available to respond during working and non-working hours.

- Candidates will be required to clear a drug screen and complete a background check, including a credit report for certain positions after an offer has been extended and prior to being employed.

Supervisory Responsibility

- None.

Preferred Education, Experience, Certifications, Competencies, Skills, & Abilities

Above the minimum requirements; not required but advantageous in this position:

- Certifications such as C.P.M., C.P.C.M., C.S.C.P., C.P.S.M., C.P.P. are preferred.

- Experience using Oracle ERP Cloud software.