Safety Administrative Assistant

Compensation will be $25-$28 depending on experience with bonus eligibility up to $6,000 per year.

Job Duties

- Answer phone, using phone etiquette (Director of Safety back up and Injury Hotline), noting information, taking messages, scheduling return calls, forwarding calls, and any other tasks related to the phone

- Take report for the Injury Hotline and sends email to dl.injuryreporting

- Perform recordkeeping in manual, pdf and electronic database formats

- Work independently and follow up on open action items

- Communicate with modern data lines, Zoom Chat, email, phone, and face to face

- Interface with vendors

- Support Safety department by creating purchase orders for goods and services

- Manage the Medical Surveillance Program

- Set up required testing twice per year – mobile unit and clinics

- Receive and records results in the employee database, advising the Director of Safety for results that are at or above levels pre-determined by the Director of Safety

- Support the company EHS software and platforms

- Manage the company Boot Voucher and Prescription Safety Glasses Programs

- Schedule meetings and activities associated with meetings

- Support corporate EHS events and functions

Qualifications

- Bi-lingual, Fluent in English & Spanish, required (verbal and writing)

- Employees in their position prior to April 2014 are presumed to be qualified and are "grandfathered" into their positions

- Must pass a medical physical and drug test

- Must pass a background check

- Preferred – high school diploma or GED and/or foreign education acceptable

- Some college one year or more preferred

- Basic understanding of MS Office products

- Ability to: communicate with others effectively; understand direction, written or oral and use basic math skills as the job demands

- Self-motivated and exhibits good organizational skills

Physical Requirements

- Work Environment: Office

- Equipment & Tools: Personal computer, multi-line phone, Laser printer

- Physical Demand Level: Moderate

- Work Capacity: Lifting & carrying 35lb loads, bending, kneeling, and sitting for long periods.

- Sensory Demands: Hearing, vision, touch and taste

- Hand Movements: Repetitive motions, gripping, keyboard alignment,

Our final candidate will be required to successfully pass a thorough background check, which includes a criminal history check and previous employment check if an external candidate. A post-offer physical and drug test will be required of external applicants.

#INDSAR

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.