Safety Administrative Staff Assistant

Position Description

Seattle City Light, a department of the City of Seattle, is one of the nation’s largest municipally owned utilities in terms of the number of customers served. Over the years we have worked very hard to keep Seattle's electricity affordable, reliable, and environmentally sound. Today, City Light is a recognized national leader in energy efficiency and environmental stewardship.

As the Administrative Assistant for the Safety, Health and Wellness team, you will provide specialized support to our group as we work to build our safety program with an emphasis upon collaboration and support across City Light. This role will work with us to build relationships across divisions and work units, serving a critical role in supporting safety and cultural initiatives, serving in a key customer service role (our customers are internal – we support every person who works to keep the lights on), through program support optimization processes, problem solving, and maintaining key processes in program development, budgeting and finance. Candidates must demonstrate their enthusiasm for the people and processes that support employee safety and collaboration. Woven in with this, candidates must show active commitment to sustaining a workforce free of racism and discrimination and must value a multicultural and diverse workforce.

Job Responsibilities

Here Is More About What You’ll Be Doing

- Listen, learn and grow in your role, providing excellent customer service and collaboration with your peers across the utility.

- Support cross-functional work across People and Culture.

- Serve as a point of contact for Safety Staff and Specialists as well as others as needed.

- Maintain confidentiality and professionalism.

- Maintain the division purchasing and accounts payable activity as well as tracking budget and spending.

- Identify processes to streamline purchasing and allow for easy access to records to track purchase orders and spending

- Working with finance to coordinate, request and obtain contracts and purchase orders, drafting and submitting budget compliance spreadsheets as needed.

- Performs administrative functions and coordination for new and exiting employees.

- Assist executive leadership in tracking organizational and business unit goals.

- Prepare, edit, and review documents (sometimes related to sensitive personnel matters).

- Research and compile information, data, and prepare reports.

- Maintain confidential employee files, weekly logs, unit calendar, work files, and automated databases.

- Other tasks as needed, including performance of general administrative functions, including but not limited to distribution of incident information, maintaining the administrative section of the Sharepoint site and developing internal processes and procedures and applying same to work within SHaW.

- Manage shifting priorities with little direction.

Qualifications

Required Qualifications: In addition to the skills and experience mentioned below, a successful applicant will have experience that reflects a commitment to creating fair and equitable outcomes and has:

Requires one year of experience in administrative analysis, budget administration or preparation, office management, personnel administration, program administration, as staff assistant, or in a closely related field; and a Bachelor's degree in business or public administration, or another closely related field (or a combination of education and/or training and/or experience that provides an equivalent background required to perform the work of the class).

Certification/License:

WA Driver's License or ability to obtain within 30 days of hire.

Desired Qualifications - You will be successful if you have the following experience, skills, and abilities:

- Bachelor's Degree in social sciences, business, public administration, human resources, organizational development, or a related field

- Strong relationship management and collaboration skills

- Experience and ability to work effectively and collaboratively with people from diverse backgrounds, both as customers and team members, while providing excellent customer service

- Adaptability and flexibility working with change, as well as considerable daily unpredictability and variety in the workplace

- Reliability and dependability

- Experience working with highly confidential and sensitive documents and issues

- A strong sense of integrity

- Ability to handle multiple projects and deadlines in a fast-paced environment

- Excellent judgment, ability to work independently, self-motivated, and able to take initiative

- Excellent organizational and time management skills, and strong attention to detail

- Demonstrated computer application skills (Office 365, databases)

- Superior communication, sound judgment, conflict resolution skills, problem-solving ability, skill in dealing with sensitive and complex employee issues or matters, and the judgment and confidence to work effectively when faced with ambiguity

- Experience working in a cross-functional team environment

Essential Capabilities

: The candidate must have good oral and written communication skills and be able to work collaboratively with all divisions and levels of the organization and outside agencies. The candidate must be self-motivated and able to demonstrate critical thinking skills, problem solving, and positive interpersonal skills. The candidate must be able to work in office environments and in harsh physical environments.

Please note this job advertisement is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice

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Additional Information

The full salary range for this position is $40.00 - $46.63 per hour.

Application Process Please Submit The Following With Your Online Application

- A cover letter in which you clearly describe how your knowledge, experience, skills, and abilities prepare you for the job responsibilities and qualifications outlined in the job announcement

- A current resume of your educational and professional work experience.

Incomplete applications may not be considered.

Who May Apply : This position is open to all candidates that meet the qualifications. Seattle City Light values diverse perspectives and life experiences. Applicants will be considered regardless of race, color, creed, national origin, ancestry, sex, marital status, disability, religious or political affiliation, age, sexual orientation, or gender identity. Seattle City Light encourages people of all backgrounds to apply, including people of color, immigrants, refugees, women, LGBTQIA+, people with disabilities, veterans, and those with diverse life experiences.

Job offers are contingent on the verification of credentials and other information required by the employment process, including the completion of a background check. The background check will involve a criminal history check, which includes conviction and arrest records in compliance with the Seattle’s Fair Chance Employment Ordinance, SMC 14.17and the City of Seattle Personnel Rule 10.3 (Download PDF reader). A driving history review may be conducted in compliance with SMC 4.79.020. Applicants will be provided an opportunity to explain or correct background information.

The City of Seattle offers a comprehensive benefits package including vacation, holiday, and sick leave as well as medical, dental, vision, life and long-term disability insurance for employees and their dependents. More information about employee benefits is available on the City's website at: https://www.seattle.gov/human-resources/benefits/employees-and-covered-family-members/most-employees-plans.

Want to know more about Seattle City Light? Check out our web page: https://www.seattle.gov/city-light/about-us/careers.