Administrative Assistant

About Us

Supreme Solar & Electric is a growing solar energy company committed to delivering

sustainable, high-quality solar and electrical solutions throughout the Coachella Valley. We

pride ourselves on excellent customer service, a collaborative team culture, and supporting

renewable energy adoption in local communities.

Position Summary

The Administrative Assistant plays a critical role in keeping the office and customer-facing

operations running smoothly. This person will provide direct administrative support to the

Vice President, manage internal and external communications, assist with lead nurturing

and outreach, and help ensure that our sales pipeline is active and well-organized. The ideal

candidate is proactive, detail-oriented, a self-starter with strong communication skills, and

comfortable working in a fast-paced environment.

Key Responsibilities

 Answer, screen, and route incoming phone calls; take accurate messages

 Manage general office duties: mail, filing (electronic and paper), supply inventory

 Maintain and update the CRM system (input leads, follow-up activities, status tracking)

 Follow up with prospective and existing customers (calls, emails)

 Outreaching to generate new leads (cold calls, email campaigns, referrals)

 Nurture leads through the sales pipeline (reminders, touchpoints, status updates)

 Assist the Vice President with calendar management, scheduling meetings, and travel

arrangements

 Prepare and proofread correspondence, reports, proposals, and documents

 Coordinate internal meetings: reserve rooms, send agendas, take meeting notes

 Maintain electronic and hard-copy files, documents, and records

 Assist in project coordination: liaise between sales, operations, and field teams

 Monitor deadlines and help ensure timely follow-ups

 Occasionally assist with invoicing, expense reporting, and basic bookkeeping support

 Handle customer service requests and issues, escalating as necessary

 Perform ad hoc administrative tasks and special projects as assigned

Qualifications & Skills

Required:

 High school diploma or equivalent (some college preferred)

 1–3 years of experience in administrative, customer service, or sales-support roles

 Strong proficiency with Microsoft Office (Excel, Word, Outlook)

 Experience using CRM systems (e.g. Salesforce, HubSpot, or similar)

 Excellent written and verbal communication skills

 Strong organizational skills, attention to detail, and ability to multitask

 Ability to work independently and take initiative

 Professional demeanor and good interpersonal skills

 Ability to maintain confidentiality

Preferred / Nice to Have:

 Experience in the solar, construction, energy, or technical service industry

 Basic understanding of solar terminology, permitting, or utility processes

 Experience with lead generation tools or email marketing platforms

 Familiarity with bookkeeping software (QuickBooks or similar)

 Prior experience supporting an executive or senior leadership

Work Environment

- Office-based role (some flexibility depending on growth)

- Collaborative, mission-driven team focused on renewable energy

- Opportunity for growth and expanded responsibility

- Possible bonuses or incentives tied to lead conversion or sales support goals

Application Instructions

Hours: 9:00 a.m. – 6:00 p.m. (Monday – Friday)

Please submit your resume and a brief cover letter to the hiring team at Supreme Solar &

Electric. In your cover letter, include a short description of your most successful experience

nurturing leads or supporting sales operations.

Job Type: Full-time

Pay: $21.00 - $23.00 per hour

Expected hours: 40 per week

Work Location: In person