Administrative Assistant

Job Title : Administrative Assistant 2

Client: Aerospace Industry

Location: Mesa, AZ 85215-Onsite

Duration: 12 months

Hours: 4x10 (M-Th)

Payrate: $29/hr.

Job Description:

TRAVEL: Yes, 10% of the Time

Description

At client, we have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way.

Client is looking for a Administrative Assistant 2 to join our team of qualified, diverse individuals. This position will be located on site in Mesa, Arizona. The position is in-office, unable to accommodate a telecommute/hybrid schedule.

Responsibilities:

• Serves as a focal point for the organization and communicates with internal and external customers and executives, professionally representing the corporation and organization.

• Performs office functions such as arranging meetings and conferences: reserving conference rooms, managing conflicting outlook calendars, creating/managing Outlook invites, coordinating meals if necessary.

• Maintains business rhythm and infrastructure support: helps manage weekly/monthly rhythm meetings, reviews/purges invite lists and email distros, housekeep network share/SharePoint/TEAMS permissions and folder structure, provide examples/templates and help build org charts/bios/program announcements as requested

• Makes domestic and international travel arrangements and prepares expense reports.

• Assists in event planning, site visits, tours, and activities of major organization initiatives and reviews. Operates independently to meet requirements of leadership team and offers expertise to assist other functions within the organization.

• Assists in maintaining the organization's collaboration electronic sites, and department and programmatic folders. Follows up on open actions to ensure deadlines are met, and gathers, compiles, and reports on information relevant to supervisor’s assignments.

• Provides operational support for special projects; researches and obtains information, helps plan and ensure follow-through of assigned tasks.

• Collecting, organizing, and distributing mail for support team.

• Purchasing necessary supplies and maintaining inventory within allotted budget.

• Gathering, compiling and reporting on information relevant to supervisor’s assignment in a timely and accurate manner.

• We offer flexible a 4/10 work schedule, phenomenal learning opportunities, exposure to a wide variety of projects and customers, and a very friendly team environment. We are looking for self-motivated, proactive, and goal-oriented people to help us grow our services and become even better at what we do

Basic Qualifications for Administrative Assistant 2:

• High school diploma or GED and 2 years of experience working in a customer support or administrative assistant role

• Experience coordinating meetings, and other events/activities with (ex. Outlook, Microsoft Teams)

• Experience in MS Office tools PowerPoint, Excel, Word, SharePoint, and Teams (ability to open and operate)

• Experience working with travel agencies to coordinate itineraries for domestic and international travel.

Preferred Qualifications for Administrative Assistant 2:

• Bachelors/Associates Degree

• Experience in planning, coordinating and overseeing catering for significant program meetings

• Experience in reviewing and editing written material for correct spelling and grammar

• Familiarity with client’s specific systems (CostPoint, Concur, TIPQA, DSEA, Facilities requests, IBUY, iTRIP, etc.).

• Knowledge of NGC resources, policies, and procedures

• Concur Software experience (Travel/Expense Software Program)

• Strong ability to multi-task with competing priorities in a positive manner