Purchasing Agent / Buyer

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As one of the largest utility distribution organizations in America, we constantly strive to bring our best to our customers, suppliers, and fellow associates. Irby Utilities is uniquely positioned to provide dynamic solutions to essential utility services impacting our local and broader communities.

Job Summary

The Purchasing Agent/Buyer is responsible for performing complex and technical clerical duties related to the procurement, processing, and distribution of electrical materials. This role ensures the procurement of high-quality products at competitive prices while maintaining strong vendor relationships and supporting efficient inventory management.

Essential Duties & Responsibilities

- Procure high-quality electrical materials with a focus on cost-effectiveness, timely delivery, and reliable service.

- Evaluate and select merchandise from manufacturer representatives, catalogs, and other sources.

- Verify the quantity and quality of incoming stock and resolve discrepancies with vendors.

- Collaborate with salesperson to address and resolve purchasing issues.

- Utilize Electronic Data Interchange (EDI) and Vendor Managed Inventory (VMI) systems to streamline procurement processes.

- Implement and increase EDI transactions with key vendors.

- Maintain accurate purchasing records and documentation in compliance with company policies.

- Ensure accuracy and completeness of purchase requisitions, including item numbers, pricing, taxes, and shipping details.

- Reconcile accounts by reviewing transactions and comparing them with purchase orders; resolve discrepancies with vendors.

- Communicate effectively with vendors via phone, email, or in person to address inquiries, resolve issues, and coordinate product demonstrations.

- Maintain and organize vendor catalogs, contact information, and procurement documentation.

Minimum Qualifications

- Proficiency in inventory management principles, purchasing procedures, and record-keeping practices.

- Strong organizational skills and attention to detail.

- Learn and apply purchasing policies, procedures, and regulations.

- Exercise sound judgment and make independent decisions regarding purchasing activities.

- Proficient in computer applications, including Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

- Ability to work collaboratively with internal teams and external vendors.

- Communicate clearly and professionally, both verbally and in writing.

Preferred Qualifications

- 3-5 years related experience and/or training; or equivalent combination of education and experience in commercial purchasing to acquire knowledge of products, vendors, markets and procurement procedures.

Why work for Irby?

Irby Utilities is a crucial link in the distribution chain, connecting manufacturers to their customers in electrical power, natural gas, and broadband services. Our team delivers end-to-end solutions through logistical and operational support, sales and account management, project services, data analysis, and more. We firmly attribute our success to our people in each of these fields, and we are constantly advancing our skills and abilities.

Our Competitive Benefits?

401K Plan, Competitive Medical Plans (medical, dental, and vision), Paid Time Off, Paid Company Holidays, Floating Holiday, On Demand Pay, Flexible Spending Accounts (Health and Dependent Care), Employee Assistance Program, Tuition Reimbursement, Employee Discounts, Long-term and Short-term Disability, and Life Insurance.

About Irby

Irby is a leading fulfillment and solutions provider for utility and utility contracting marketplaces. Pairing nearly 100 years of utility experience with the industry’s top technologies and manufacturers, Irby is poised to provide innovative products and customized services to serve its nationwide client base best. Irby offers a complete portfolio to each of its core business segments: distribution, transmission, substation, generation, renewable energy, EPC, fiber/broadband communications, and gas. Visit irby.com for more.

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Equal Employment Opportunity Statement

Sonepar is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to their race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability unrelated to ability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, order of protection status, protected veteran or military status, or an unfavorable discharge from military service, or any other categories protected by federal, state or local law.

Sonepar and our family of brands are committed to the full inclusion of all qualified individuals. In keeping with our commitment, we will take the steps to assure that people with disabilities are provided reasonable accommodations. Accordingly, if a reasonable accommodation is required to fully participate in the job application or interview process, to perform the essential functions of the position, and/or to receive all other benefits and privileges of employment, please call 843-745-2420 or email recruiting@sonepar-us.com.

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Pay Transparency Non-Discrimination Provision

Sonepar follows Executive Order 11246, including the Pay Transparency Nondiscrimination Provision. To learn more, Click here.