Project Coordinator, Organizational Effectiveness Center of Excellence

The Project Coordinator, Organizational Effectiveness supports initiatives led by the Organizational Effectiveness Center of Excellence (COE) and HR Strategy & Planning teams. This role assists in planning, organizing, and tracking projects that drive alignment, efficiency, and continuous improvement across HR and the broader organization.

This position will partner with HR team members and cross-functional stakeholders to maintain project plans, monitor progress, prepare reports, and help ensure deliverables are completed on time and within scope. This position provides an excellent opportunity to gain exposure to large-scale HR initiatives and develop foundational skills in project management, change enablement, and organizational effectiveness.

This position works under the direction of the Senior VP, Organizational Effectiveness.

Detailed Description:

- Support project planning activities, including defining timelines, deliverables, and resource needs.

- Coordinate meetings, track action items, and ensure timely follow-up on tasks and milestones.

- Assist in developing project documentation such as schedules, reports, dashboards, and presentations.

- Monitor progress against key milestones and escalate potential risks or issues to project leads.

- Help prepare communication materials, summaries, and updates for leadership and other stakeholders.

- Maintain organized project records and ensure version control of key documents.

- Partner with HR, Finance, and IT to gather data, update trackers, and support reporting needs.

- Contribute to process-improvement discussions and recommend opportunities to streamline workflows.

- Provide logistical support for workshops, meetings, and other project-related events.

- Support vendor coordination and assist with tracking deliverables when external partners are engaged.

Job Requirements:

- Strong organizational skills with the ability to work under pressure and manage multiple priorities and meet deadlines.

- Effective communicator with excellent written and verbal communication skills.

- Ability to maintain Company and employee confidentiality at all times and handle sensitive information.

- Comfortable working in a fast-paced environment and adapting to shifting priorities.

- Strong attention to detail with a proactive approach to problem solving.

- Ability to work collaboratively across teams and build positive working relationships.

- Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word); familiarity with project-management or workflow tools is a plus.

- Strong analytical and organizational skills.

Minimum Qualifications:

- Bachelor’s degree in Business, Management, Human Resources, or other related field of study.

- 3-5 years of professional experience supporting projects or programs within HR, Finance, or another corporate function.

Preferred Qualifications:

- Coursework or certification in project management (e.g., CAPM or PMP preferred).

- Experience in the oil and gas or energy industry.

- Exposure to HR systems or process-improvement initiatives.

Additional Details:

Work is primarily in a climate controlled / office environment with minimal safety / health hazard potential. The employee is regularly required to sit, stand, or walk with occasional lifting (overhead, waist level) from floor, bending and frequent near vision use for reading and use of computer, telephone, and other office equipment. Occasional travel to other Company offices and worksites often in remote locations, is required during normal operating conditions while wearing designated personal protective equipment (PPE).