Planner/Coordinator O&R (Odessa Service Center)

About Us

HMH is a leading provider of drilling solutions, offering a wide range of products and services that are designed to be the safest and most efficient in the industry. Apart from our expertise in land and offshore operations, we are continuously expanding our knowledge within subsea mining, geothermal, onshore and offshore construction, as well as offshore wind industries. With offices in 16 countries across five continents, HMH maintains a strong global presence.

HMH is a frontrunner in developing and providing automation and digital solutions for our drilling customers to support their endeavor to improve efficiency and environmental footprint. Equipped with its brilliant team of engineers, HMH is committed to actively exploring opportunities in other industries. For us, this means new opportunities and challenges that we need creativity and great minds to solve in our efforts to innovate our future.

At HMH we value our employees. We offer exciting job opportunities that will give you the opportunity to grow in your role and give you the professional development you deserve. In addition to competitive pay and benefits, you will join a casual and inclusive work environment. Our environment is based on respect and having a good day at work, so you can expect to join a knowledgeable, global team who help each other to succeed.

The Planner/Coordinator – Overhaul & Repair (OSC) supports the successful execution of overhaul and repair projects by coordinating scheduling, documentation, materials, and internal processes. This role serves as a key link between operations, supply chain, accounting, and management to ensure on-time delivery, cost control, and compliance with company standards.

- Plan and schedule overhaul and repair orders in alignment with customer requirements while managing inventory and shipping costs.

- Analyze incoming demand to identify order exceptions, resource conflicts, and opportunities to optimize inventory utilization.

- Maintain and update daily Overhaul & Repair (O&R) schedules to ensure visibility of job status.

- Distribute work orders to shop areas and track their progress to completion.

Documentation & Administrative Support

- Collect, file, and upload all O&R-related documentation, including mechanical/electrical inspections, commissioning reports, and FAT documents.

- Manage and store all planning and warehouse records (electronic and hard copy).

- Prepare shipping documentation including pick lists, packing lists, commercial invoices, and certificates of conformance.

- Collect and organize all timesheets, input hours into SAP, and prepare reports for management review.

- Track and file incoming invoices, coordinate with Accounts Payable, and highlight payment requirements.

- Support new hire onboarding and maintain employee orientation paperwork.

Inventory & Materials Management

- Perform material movement transactions in the ERP system, including issuing materials, receiving orders, and processing cycle counts.

- Monitor local plant safety stock and aging inventory levels, coordinating with regional teams to maintain alignment.

- Run inventory reports and place replenishment orders as needed.

- Run occasional errands to pick up parts and consumables for the shop.

Compliance & HSSE

- Maintain shop inspection checklists, ensuring all safety equipment inspections and inventory remain up to date.

- Demonstrate consistent adherence to company values, compliance standards, integrity, and HSSE (Health, Safety, Security & Environment) requirements.

- Perform additional duties as assigned.

Qualifications:

- High school diploma or equivalent required; additional education or certifications are a plus.

- Minimum of 3 years’ experience in planning, repair coordination, or a related role.

- Proficient with standard computer applications and comfortable learning new systems.

- Strong organizational and time management skills, with the ability to handle multiple priorities.

- Experience processing timekeeping, purchasing shop supplies, and preparing invoicing documentation.

Desired Characteristics:

- Proficiency in Microsoft Excel, Word, and Adobe software.

- Experience with ERP systems (SAP preferred).

- Background in manufacturing or industrial environments, ideally within the oil and gas sector.

- Familiarity with Quality Management Systems (QMS) and related processes.

- Excellent attention to detail and accuracy in documentation.

- Strong teamwork and cross-functional communication skills.

- Motivation for professional growth and development.

Additional Information:

- Must be legally authorized to work in the United States on a full-time basis, now or in the future, without employer sponsorship for employment visa status.

- 8:00AM – 5:00PM Monday through Friday (with overtime as required)

Location:

Odessa, Tx