Payroll Specialist

Payroll Specialist Job Description

Position Information

Position Title:

Payroll Specialist Department: Human Resources

Reports To: HR Manager / HR Director

Employment Type: Full-time, Non-Exempt

Job Summary

The Payroll Specialist supports payroll and HR administrative functions, ensuring accurate payroll data management, timely coordination with the Finance Department, and compliance with company policies. This position requires high integrity, confidentiality, and strong ethical standards, as the role involves handling sensitive employee and company information.

Key Responsibilities

· - Collect and review timesheets from supervisors/managers, obtain feedback, and ensure corrections for manufacturing and internal company employees. (Weekly)

· - Review invoices from staffing vendors, verify accuracy, and submit payment requisitions to Finance. (Weekly)

· - Coordinate bi-weekly payroll processing for four affiliated companies, verify data accuracy, and ensure timely submission. (Bi-weekly)

· - Prepare and submit H-1B paystub reports to Finance. (Bi-weekly)

· - Submit payment requisitions for other company expenses, such as legal, consulting, or membership fees. (Weekly)

· - Maintain and update insurance information and deductions in ADP for new hires. (Monthly)

· - Update annual insurance deduction data in ADP for all employees. (Annually)

· - Maintain company mobile phone list, especially for travelling engineers. (Monthly)

· - Support HR with Section 2 verification and E-Verification filings for new hires. (Monthly)

Job Scope

This role covers payroll compliance and reporting support within the HR Department, working closely with the Finance and Insurance teams, as well as external staffing agencies.

Qualifications

Education:

- High school diploma or equivalent required; Associate degree in Business Administration, HR, or related field preferred.

Experience:

- No prior payroll processing experience required; training will be provided.

- Experience in administrative or data-entry roles is an advantage.

Skills & Competencies:

- Strong sense of confidentiality, integrity, and ethical responsibility.

- Ability to handle sensitive employee and company information with discretion.

- Strong attention to detail and accuracy in data management.

- Proficiency in Microsoft Excel and basic knowledge of HR systems (e.g., ADP) preferred.

- Good communication and organizational skills, with the ability to coordinate across departments.

Working Conditions

- Full-time position with standard office hours. - May require occasional extended hours during payroll or reporting deadlines. - Must adhere strictly to company confidentiality and data protection policies.

Job Type: Full-time

Pay: $18.00 - $20.00 per hour

Benefits:

- 401(k)

- 401(k) matching

- Dental insurance

- Health insurance

- Paid time off

- Vision insurance

Work Location: In person