Payroll Specialist

Description

Payroll Processing Support

- Prepare and audit payroll data for multi-state payroll processing.

- Review employee timecards for accuracy and completeness prior to payroll submission.

- Enter payroll adjustments including bonuses, commissions, reimbursements, and corrections.

- Assist with payroll preview reports and reconciliation prior to payroll finalization.

- Maintain payroll records and documentation for audit compliance.

Time & Attendance Administration

- Support timekeeping system administration and assist managers with timecard corrections.

- Monitor missing punches, overtime approvals, and time reporting discrepancies.

- Partner with managers to ensure timely submission of timesheets each payroll cycle.

Payroll Data Management

- Maintain employee payroll records including pay rates, tax elections, deductions, and direct deposit information.

- Process employee payroll changes such as new hires, terminations, and compensation adjustments.

- Assist with payroll imports and integrations within Paylocity.

Employee Payroll Support

- Respond to employee payroll inquiries regarding pay statements, tax withholdings, and deductions.

- Assist employees with direct deposit changes and payroll self-service questions.

- Provide timely and professional support to employees regarding payroll-related concerns.

Compliance & Reporting

- Assist with payroll reporting and data requests for HR and Finance.

- Support compliance with federal, state, and local payroll regulations.

- Assist with year-end payroll activities including W-2 preparation and audits.

Payroll Process Support

- Maintain payroll processing checklists and documentation.

- Support payroll process improvements and system updates.

- Assist with payroll data validation and reconciliation during acquisitions or integrations.

Requirements

- Strong attention to detail

- Experience with multi-state payroll

- Familiarity with HRIS/payroll systems (Paylocity preferred)

- Strong organizational skills

- Ability to handle sensitive information confidentially

- Strong customer service orientation