Payroll Specialist

Position Overview

ProTorque Group processes payroll for three companies and approximately 210 employees across Canada and the United States. The Canadian entities run payroll through ADP Workforce Now. The US entity uses a Professional Employer Organization (PEO) based in Midland, Texas, with field hours and data originating in FieldCap, a field ticketing and job management platform.

This is a processing-first role that also requires analytical capability. The successful candidate will be comfortable extracting, transforming, and validating payroll data from field systems before it reaches the payroll platform. Accuracy, deadline adherence, and an ability to work with imperfect source data are the defining characteristics of this job.

What You Will Own

Canadian Payroll — ADP Workforce Now

- Process bi-weekly or semi-monthly payroll for Canada (combined ~80 employees) through ADP Workforce Now

- Manage all payroll inputs: hours, overtime, expense reimbursements, deductions, benefits adjustments, and statutory holiday pay

- Prepare and submit Records of Employment (ROEs), T4s, and all CRA payroll remittances on time

- Reconcile payroll registers to GL entries prepared by the Senior Accountant — catch and correct discrepancies before they become audit issues

- Manage new hire setup, termination processing, and mid-cycle payroll changes

US Payroll — PEO Coordination

- Prepare and submit weekly payroll data to the Midland, TX PEO by established cutoff deadlines — this is a submission and data management role, not a direct payroll processing role for the US

- Extract hours, job codes, and cost allocation data from FieldCap and translate it into the format required by the PEO submission template

- Validate PEO output — review pay registers for accuracy before funding is released

- Manage the working relationship with the PEO account manager: deadlines, off-cycle requests, garnishments, and any manual adjustments

- Understand how US payroll flows through to the GL and coordinate with the Senior Accountant on payroll journal entry accuracy

FieldCap Data Management

- Pull and reconcile field employee hours and job data from FieldCap on a payroll cycle basis

- Identify and resolve discrepancies between FieldCap records and timesheet submissions from Midland

- Work with admins staff in Midland to ensure data is complete and correctly formatted before payroll submission

- Build and maintain Excel templates to normalize FieldCap exports into PEO-ready formats — this will require spreadsheet skill, not just copy-paste

Payroll Reporting and Compliance

- Prepare monthly payroll summaries for the Group Controller and CFO — headcount, gross payroll, benefits costs, and variance to budget

- Support year-end payroll processes: T4s and W-2s (coordinated through the PEO for US employees)

- Maintain payroll records in compliance with both Canadian and US requirements

- Flag any payroll-related compliance risks — overtime thresholds, provincial/state statutory requirements, or anomalies in PEO reporting

What We Need From You:

Non-Negotiable Requirements

- 3+ years of hands-on payroll processing experience — you have run payroll from inputs to submission without supervision

- ADP Workforce Now proficiency — you must be operational in ADP from day one

- Strong Excel skills — you will be manipulating raw data exports from field systems and building submission templates; this is not a role where VLOOKUP is advanced

- Ability to work with raw, unformatted data from operational systems and clean it into something accurate and usable

- Deadline-driven mindset — payroll does not move; you do

Strongly Preferred

- Experience with a US PEO payroll environment

- Field services, oilfield, or construction payroll experience — understanding of job-coded hours, crew-based payroll, and field-to-office data workflows

- Familiarity with FieldCap or equivalent field ticketing/time capture systems

- Multi-province Canadian payroll experience (Alberta is essential; BC or Saskatchewan is a plus)

- Experience coordinating payroll across multiple legal entities simultaneously

Who You Are

- A processor, not a planner — you are most comfortable when you have a deadline, a data set, and a clear output to produce

- Systems-fluent — you adapt to new platforms quickly and don't need six weeks of training before you can operate

- Detail-obsessed — you catch the $47 discrepancy on a 200-line payroll register without being asked

- Collaborative under pressure — payroll cycles don't care about competing priorities; you communicate clearly when something is at risk

- Comfortable working with teams in different time zones — the Midland team is on Central Time but operates in a field services rhythm that may not follow a traditional office schedule

Job Types: Full-time, Permanent

Pay: $65,000.00-$80,000.00 per year

Benefits:

- Dental care

- Extended health care

- Paid time off

- Vision care

Work Location: In person