Collective Power

Operations Coordinator

Amherst, MA

Full-time

$55,000-$65,000

About This Job

Organizational Overview

Collective Power for Reproductive Justice is a national reproductive rights and justice organization dedicated to educating, mentoring, and inspiring new generations of advocates, leaders, and supporters. Combining activism, organizing, leadership training, and reproductive rights movement building, Collective Power promotes an inclusive agenda that advances reproductive rights and health, and social and economic justice.

Responsibilities:

The Operations Coordinator supports the day-to-day administrative activities of the organization, under supervision of the Operations Manager. This position supports all organizational operations, including performing administrative duties, accounts payable and receivable, event support, support of fundraising operations, and other special projects as needed.

Administrative – 30%

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Manages all office supplies and requests;

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Ensures mail is delivered and email account and voicemail checked;

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Maintains and distributes all meeting minutes;

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Assists with data maintenance in the CiviCRM database, and with maintaining physical and electronic storage of organizational files, records, and correspondence;

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Under the direction of the Finance Director, processes invoices and payments;

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Organizes and submits monthly expense reports for the project credit card and supports staff with expense reports;

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Provides support and direction to student interns working in the Collective Power offices.

Fundraising Operations – 30%

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Track incoming donations, produce and mail gift receipts and thank-you notes;

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Support fundraising mailings as needed;

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Manage annual conference sponsorship campaign, including email outreach, sponsorship tracking, and supporting staff in conducting outreach;

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Maintain accurate fundraising records by adding information into the database, including gifts, activities, and notes;

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Supports other fundraising activities as needed.

Event Support – 30%

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Assists with planning and production of event logistics for the annual conference, internship training, fundraising events, and other project and staff convenings, including supporting facilities management and work with catering services, travel agents, hotels, and other vendors;

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Provide onsite event support as needed.

Other duties as assigned – 10%

Qualifications

We will consider exceptional candidates who demonstrate a strong combination of the specific qualifications and skills described below.

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1-3 years of related experience;

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Alignment with mission and values;

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Demonstrated ability to interact effectively and work successfully with persons of diverse backgrounds, including people with different racial, ethnic and class backgrounds, people of different genders, and people with disabilities;

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Must be detail-oriented; able to handle high volume of work in a fast-paced environment; have good organizational skills; and strong verbal and written communication skills;

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Must have word processing and data entry skills using Microsoft programs (especially Word and Excel) and Google documents; and experience using spreadsheets and databases;

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Experience with accounts payable and receivable preferred.

Additional Requirements

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Must be based in Western Massachusetts and have reliable transportation to our offices in Amherst, MA.

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Must be able to work a flexible schedule including occasional evenings and weekends and overnight travel throughout the year which may include national and international conferences, convenings, trainings, and fundraising events.

Physical Demands and Work Environment

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The physical demands described for this position are that of a typical office environment. Reasonable accommodations will be made to enable individuals with disabilities to perform the functions. Ability to sit and/or stand for extended periods of time in front of a computer screen is an essential aspect of the position. There may be a need to lift and/or move materials or equipment.

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Location:Work will be performed between our offices in Amherst, MA and the employee’s home office. This position is required to be on-site 1-2 days per week

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Schedule:Collective Power operates with a 32-hour work week. Our staff may choose to work a 4-day or 5-day week, but must be available during our core work hours, which are generally 9 am – 4 pm Eastern time.

Compensation and Benefits

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Compensation: The salary range for this position is $55,000-$65,000, paid hourly at a rate of $33.05 - $39.06 / hour. Salary is comeasurate with experience.

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Benefits: This position is eligible for a full benefits package including:

+ 85% employer-paid health and dental insurance; low-cost employee-paid vision insurance; + Generous paid time off including twelve paid holidays, three weeks of vacation, one week of personal holiday, and sick leave; + Flexible Spending Accounts (FSA) for health and dependent care; + Employer-paid life, long- and short-term disability insurance; + 401K plan with employer contribution.

Collective Power for Reproductive Justice strives to achieve excellence through a diverse, equitable, and inclusive work environment that embraces all of our individual and collective differences. We value and honor the unique talents, learning styles, and lived experiences of each individual that enrich and strengthen our workplace culture, and we are proud to be an equal opportunity and affirmative action employer.

All employment conditions are based on an individual’s performance and job qualifications. Collective Power for Reproductive Justice prohibits discrimination and harassment of any kind based on race, creed, color, religion, native language, gender, sexual orientation, gender identity/expression, national origin, physical or mental disability, age, genetic information, veteran status, marital status, parental status, pregnancy, race-based hairstyles, or any other protected characteristic stated by federal and state law. Regardless of any class’ protection under the law or lack thereof, Collective Power for Reproductive Justice celebrates diversity and values the strengths that come with having a diverse team of employees.

Collective Power for Reproductive Justice's EEO statement extends to volunteers, interns, contractors, vendors, and clients.