Schifsky Companies

Operations Coordinator

Stillwater, MN

Full-time

$60,000-$90,000

About This Job

About Schifsky Companies:

Schifsky Companies is a leading luxury landscape design-build and excavation firm based in Stillwater, MN. We specialize in creating high-end outdoor environments and delivering exceptional solutions. As we continue to grow, we’re hiring a proactive, detail-oriented Operations Coordinator to play a key role in the daily success of our field operations and project delivery.

Position Overview:

You’ll be the operational nerve center of our business. From coordinating truck schedules to ensuring crews are prepped and projects stay on track, you’ll help bridge communication between the field and the office. You'll support project leaders, manage key aspects of scheduling and resource allocation, and be the go-to person to ensure our teams have what they need to succeed each day.

Key Responsibilities:

Logistics & Resource Coordination

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Schedule and dispatch trucks for material deliveries, equipment transport, and debris haul-outs

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Track dump locations, gravel pits, and supplier logistics to maximize efficiency

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Organize and communicate delivery timelines to crews and clients

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Ensure drivers keep record of all pit tickets, inventory slips, and jobsite documentation for job costing

Field Operations & Project Support

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Work closely with Project Leaders to coordinate labor, materials, and equipment needs across job sites

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Monitor daily schedules and proactively identify bottlenecks or resource gaps

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Help facilitate pre-construction planning by reviewing job folders/proposals and checking for readiness

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Be a support system for crew leads and drivers throughout the day to solve logistical or material issues

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Ensure project pipeline is healthy and aligns with company resources

Client & Vendor Communication

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Serve as an initial point of contact for inbound inquiries, qualify potential clients, and schedule site meetings for Project Leaders

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Communicate clearly and professionally with clients regarding their questions and set project expectations

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Coordinate with vendors and suppliers for material sourcing and deliveries

Internal Process & System Management

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Use LMN, Outlook, and Google Workspace to log communication, schedule updates, job progress, and delivery records

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Track lead flow and understand marketing needs

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Identify process improvement opportunities and help implement operational efficiencies

What You Bring to the Table:

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Exceptional organizational and multitasking skills

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Strong communicator with a proactive, solution-oriented mindset

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Comfortable balancing office-based planning with real-time field coordination

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Experience in landscape, construction, or logistics is a plus — but not required if you’re eager to learn

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Familiarity with scheduling, CRM, or project management tools (LMN, Google Sheets, etc.) is a bonus

Why Join Schifsky Companies?

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Be part of a team that values craftsmanship, accountability, and operational excellence

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Play a key role in a growing business where your ideas and leadership can make a visible impact

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Enjoy a collaborative, fast-paced environment with strong team culture

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Competitive pay based on experience, plus potential for growth into higher-level operations roles

Apply Today

If you're ready to take ownership of daily operations, keep projects moving forward, and be a vital player, we’d love to hear from you!

Job Type: Full-time

Pay: $60,000.00 - $90,000.00 per year

Benefits:

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Paid time off

Schedule:

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10 hour shift

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8 hour shift

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Monday to Friday

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Weekends as needed

Work Location: In person