JANX

Operations Coordinator

East Brunswick, NJ

Full-time

About This Job

Position Overview:

New full time Operations Coordintor role in our NJ office! This is a a full time position with benefits, PTO, 401K and more! Come join our growing team!

The main duties include:

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Perform the ADP time entry and project coding for all operational employees in preparation for manager approval, with absolute assurance over data submission, coding accuracy, and correct application of the Collective Bargaining Agreement.

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Perform quality control review of all field documentation including but not limited to timesheets, reader sheets, customer specific backup, and other required paperwork to support documentation is correct for invoicing per company and client requirements.

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Weekly entry into NetSuite of all billable items including labor and materials to ensure all billing is captured accurately and the correct client rates are applied.

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Timely client submission of all invoices per client requirements including via mail, email, and client portals. Validation of submission and acceptance of all invoices by clients.

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Coordinate and assist with service order set up requests by validating current service order, requesting new service orders per Company SAP guidelines; working with the Shared Services team for timely service order issuance.

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Responsible for the generation of simple project data reports upon the request of management or clients.

Equal Employment Opportunity/M/F/disability/protected veteran status.

Pay range for this job level is a general guideline only for States that enforces pay transparency and not a guarantee of compensation or salary. Additional factors considered in extending an offer include (but are not limited to) responsibilities of the job, education, experience, knowledge, skills, and abilities, certifications, as well as internal equity, alignment with market data, applicable bargaining agreement (if any), or other law.

Education and Work Experience:

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Minimum 2 years of applicable experience in invoicing and/or timesheet entry.

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Experience with NetSuite highly preferred.

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Experience working in a unionized environment preferred.

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Associates Degree required.

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Employees must be legally authorized to work in the United States. Verification of employment eligibility will be required at the time of hire. Visa sponsorship is not available for this position.

Certificates and Licenses Required:

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Not applicable.

Operations Coordinator

About This Job

Position Overview:

The main duties include:

Equal Employment Opportunity/M/F/disability/protected veteran status.

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