Operations Administrative Assistant

About CORE

CORE Electric Cooperative is the largest member-owned electric distribution cooperative in Colorado dedicated to providing reliable, affordable, clean, and safe electric service to our communities. With a commitment to innovation and member satisfaction, we strive to meet the evolving needs of our members while maintaining the highest standards of service excellence.

Job Summary

The Field Operations Administrative Assistant provides comprehensive administrative support to the Field Operations Director and his/her leadership team, ensuring smooth coordination across operational functions. This role is pivotal in managing communications, organizing departmental resources, and facilitating cross-functional collaboration. Responsibilities include managing schedules, preparing correspondence and reports, maintaining confidential records, coordinating travel and departmental events, and assisting with contract renewals. The position requires a high level of integrity, discretion, and adaptability in a fast-paced environment, with occasional duties during emergency callouts and CORE-sponsored events.

Essential Duties and Responsibilities

- Perform secretarial duties and schedule management for the Field Operations Director on a regular basis and Field Operations leadership teams as needed.

- Prepare correspondence from the Field Operations Director and other leadership personnel within the Field Operations Departments.

- Maintain office files, correspondence, reports, and other matters for the Fields Operations Departments.

- Collect, assemble, and produce records and reports of tabulating or statistical nature to be used by the Field Operations Departments.

- Maintain files, correspondence, reports, and other matters for the Field Operations Departments, which may consist of material of a confidential nature relative to the Cooperative’s business and/or personnel records relating to the managerial staff or labor relations.

- Prepare minutes taken at meetings as required by the Field Operations Director and leadership personnel within Field Operations.

- Maintain office supplies for the Sedalia Field Operations Department.

- Serve as CORE’s annual contracted pole inspection Project Manager/Point of Contact.

- Prepare the itinerary and establish travel arrangements for the Field Operations Department’s personnel.

- Assist Operations Technical Trainer with preparing supporting materials and capturing notes during training sessions.

- Collaborate with the Safety Department to compile and organize pertinent information during investigations of accidents and spills as needed.

- Collaborate with the Finance team regarding work orders and budget compilation from Field Operations Departments.

- Assist in organizing supporting resources for crews during major storm events.

- Draft and review various documents, templates, reports, processes and procedures for formatting accuracy.

- Assist with contract maintenance/renewals for Field Operations contractors.

- Support various committees at different levels within Field Operations as needed.

- Required to return to work in connection with callouts and emergency situations when directed to do so by supervisor.

- Assist with facilitating events/catering as needed.

- Perform other duties as directed.

Minimum Qualifications of Position

- High school diploma or equivalent certificate is required.

- Proficient with computer applications within Microsoft Office, including Excel, Word, Outlook, PowerPoint.

- Proven experience working collaboratively across departments.

- Experience collecting, analyzing, formatting and reporting data is necessary.

- Willingness to work extended and irregular hours in a supporting role during storm events and CORE sponsored public events as needed.

- Capability to support multiple teams in a fast-paced environment is required.

Preferred Qualifications of Position

- Three years of management-level administrative experience is preferred.

- An associate’s degree in business or related area is preferred.

Knowledge and Skills

- Integrity: exhibits a high degree of integrity and honesty.

- Diplomacy: able to use appropriate diplomacy and tact with employees, members, customers and other contacts.

- Communication: ability to effectively read, write and speak the English language to communicate in a clear, straightforward, and professional manner.

- Confidentiality: able to exercise appropriate discretion and confidentiality OR able to exercise discretion, confidentiality, and objectivity in complex and sensitive situations.

- Critical Thinking: using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.

- Active Listening: giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.

- Active Learning: understanding the implications of new information for both current and future problem-solving and decision-making.

- Problem Solving: identifying problems and reviewing related information to develop and evaluate options and implement solutions.

- Complex Problem Solving: identifying complex problems and reviewing related information to develop and evaluate options and implement solutions.

- Coordination: adjusting actions in relation to others' actions.

- Time Management: managing one’s own time OR managing one's own time and the time of others.

- Planning: Ability to think ahead and plan upcoming initiatives, including prioritizing workload, developing schedules, and meeting deadlines.

- Service Orientation: actively looking for ways to help people.

- Technical: Strong technical skills, especially in database administration and Microsoft applications.

Working Conditions and Physical Requirements

- The physical requirements for this position are considered sedentary work. This position exerts up to 10 pounds of force occasionally. The worker is subject to inside environmental conditions: Protection from weather conditions but not necessarily from temperature changes.

Note: This job description is intended to describe the general nature and level of work performed and is not to be construed as an exhaustive list of responsibilities, duties, and skills required. Other duties may be assigned.

Application Timeline

The application deadline for this job is estimated to be 10/15/2025. However, this timeline may be shortened or extended depending on business needs, the availability of qualified candidates, and whether the role is filled or not. We encourage qualified candidates to submit their application(s) expediently so as not to miss out on opportunities.

CORE offers a comprehensive benefits package including the following...

- 9/80 work schedule: every other Friday off!

- Eight paid holidays per year

- 160 Hours of accruable PTO per year

- Paid parental leave

- Education and training reimbursement

- Volunteer paid time off

- 100% Cooperative paid benefits, including:

- Defined benefit pension plan

- Medical insurance

- Dental insurance

- Vision insurance

- Short term disability

- Long term disability

- Long term care

- Employee assistance program

- Life insurance

- HSA with employer contribution

- 401(k) with up to 4% match. Immediately 100% vested

- Wellness reimbursement: Up to $300 per year

- Travel assistance & identity theft support services

- Length of service program

- Free Onsite EV charging stations (at certain locations)

- Onsite micro market (at certain locations)

- Onsite gym with golf simulator and massage chairs (at certain locations)

CORE is an Equal Opportunity Employer.

- EEO is The Law - click here for more information

- Equal Opportunity Employer Minorities/Women/Protected Veterans/Disabled

- We consider all applicants for employment without regard to race, color, religion, sex, sexual orientation, national origin, age, handicap or disability, or status as a Vietnam-era or special disabled veteran in accordance with federal law. If you need assistance, please reach out to us at hr@core.coop