Administrative Assistant

Job Description:

This position provides administrative support for the Environmental Services, People and Culture, and Workplace Strategy departments. Coordinates environmental compliance correspondence, including internal peer review process, submitting compliance deliverables, receiving incoming mail and email, and related recordkeeping, filing, and documentation. Submits requisitions and requests for payment of invoices. Supports meeting scheduling, travel arrangements for staff, completes small payments through use of Purchasing Card, and locates files and documentation during audits and inspections. Manages Spill Response Calendar and coordinates with answering service. Provides additional administrative support, as necessary or assigned.

Tri-State recognizes the value of a highly-engaged and committed workforce and provides an excellent benefits program that includes:

Medical Insurance, Dental Insurance, Vision Insurance, Health Savings Account (HSA), Flexible Spending Accounts (FSA), Tuition Reimbursement, Flexible Work Schedules including compressed work week and telecommuting opportunities to work remotely up to 40%, Life Insurance, 401K, Long Term Disability (LTD), Short Term Disability (STD), Employee Assistant Program (EAP) and Paid Leave Benefits.

Administrative Assistant

Hiring Salary Range: $56,000-$68,000

Actual compensation offer to candidate may vary outside of the posted hiring salary range based upon work experience, education, and/or skill level.

Responsibilities:

Environmental Services:

- Draft and edit correspondence, memoranda and other documents; copy and distribute documents. Compose correspondence for senior executives, managers, and others.

- Overall coordination of the submittal of environmental compliance deliverables (e.g., reports, letters) as they are first created by technical staff, then undergo a process of peer and management review and approval, followed by submittal to the appropriate regulatory agency(ies).

- Serve as primary caretaker of outgoing email from and incoming email to a general Tri-State environmental compliance email account.

- Various recordkeeping, filing, and documentation tasks in accordance with regulatory requirements, company policies, and business best practices.

- Serve as a trusted steward in occasionally handling sensitive and/or confidential information.

- Prepare requisitions and arrange for payment of invoices received and maintain appropriate records, working with Accounts Payable as appropriate.

- Event Assistance, schedule meetings, assemble appropriate materials and information, room booking, food ordering.

- Maintain and use a corporate Purchasing Card in accordance with company policies.

- Maintain and manage organized files and records, both electronic and hard copies.

- Periodically prepare and adjust Spill Response Calendar and coordinate with answering service.

- Support travel requests by department staff.

- Receive and process incoming mail and email. Take occasional telephone calls and visitors. Provide additional administrative support to department staff, as appropriate.

Workplace Strategy/People And Culture:

- Assist with ordering materials, new hires, and open enrollment.

- Process Retirement Certificates, referral and reimbursement payments.

- Education Assistance Tracking.

- Work Comp reporting and invoicing.

- Performance review trouble shooting.

- The Grid page updates.

- Process Oracle reports.

Other:

- Because Tri-State is an electric utility with continuous service obligations to its customers, regular, reliable, and predictable performance and responsibilities are an essential function of the job.

- Because Tri-State has an obligation to provide continuous, reliable electric service to its customers, the ability to work overtime at any time of the day or week is considered an essential function of the job.

Qualifications:

Education and Training

- High School Diploma or equivalent.

- High School level competency in English and math, and extensive knowledge of spelling, punctuation and grammar.

Knowledge, Skills, And Ability:

- Proficient with personal computer usage including business office applications such as spreadsheets, databases, email, graphics and presentation applications, including MS Office suite of applications.

- Above average typing skills.

- Extensive knowledge of administrative office procedures and filing systems.

- Ability to effectively communicate, both orally and in writing.

- Ability to maintain effective working relationships.

- Ability to maintain confidentiality.

- Ability to coordinate work with others.

Experience:

- Six (6) years of progressive administrative support experience to include a minimum of four (4) years as a secretary and two (2) years of word processing experience, preferably in a corporate or business office environment.

Other:

- Requires considerable knowledge of the organization to identify and understand interrelationships between various procedures and controls between corporate functional areas.

- Willingness to travel on occasion for training, conferences and meetings as needed. (Must possess a valid driver’s license.)

DESIRED JOB QUALIFICATIONS

- Additional business training or education, desired.

About Us:

Tri-State is a wholesale power supply cooperative, operating on a not-for-profit basis, with 43 members, including 40 utility electric distribution cooperative and public power district members in four states: Colorado, Nebraska, New Mexico and Wyoming. Together with its members, Tri-State delivers reliable, affordable and responsible power and energy services to more than a million electricity consumers across nearly 200,000 square miles of the West.

Tri-State was founded in 1952 by its member systems to provide a reliable, cost-based supply of electricity. Headquartered in Westminster, Colo., approximately 1,200 people are employed by Tri-State across five states.

Tri-State's electricity is generated from coal, natural gas and hydropower, with a rapidly increasing supply generated from wind and solar. Tri-State delivers power to its members through a transmission system that includes substation facilities, telecommunications sites and over 5,700 miles of high voltage transmission lines. Tri-State's transformative Responsible Energy Plan is reducing emissions, increasing renewable resources, developing new energy services and delivering more flexibility for its members.

Job Identification:

466

Job Category:

Administration

Posting Date: 2025-09-04T19:11:37+00:00

Job Schedule:

Full time

Hiring Salary Range:

$56,000-$68,000

Locations:

1100 W 116th Ave, Westminster, CO, 80234, US

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status.