Administrative Assistant

Administrative Assistant

FLSA Status: Salary, Non Exempt

Salary: BOE

Location: Amarillo TX

Job Summary:

The Administrative Assistant creates and maintains a pleasant work environment, ensuring high levels of organizational effectiveness and communication to all levels of employees.

Duties/Responsibilities:

- Answer telephone calls and emails from customers and clients and directing then to relevant staff.

- Monitor office supplies and ordering new stationery, furniture, and electronics as required.

- Maintain the office condition and arrange necessary repairs.

- Coordinate with IT department on all office equipment.

- Provide general support to visitors.

- Create, maintain, and organize databases and excel spreadsheet.

- Prepare letters, presentations, and reports.

- Help in coding and processing invoices.

- Stay updated on technical and professional information.

- Partnering and coordinating with accounts payable/ receivable.

Required Skills/Abilities:

- Must be able to work independently and in a team environment.

- Excellent written and verbal communication skills

- Highly detailed and multi-tasking skills

- Quick learner, adaptable to new processes

- Strong organizational skills and planning skills

- Reliability and discretion: you will often learn of confidential matters.

Education and Experience:

- High school diploma or equivalent

- Proficiency in MS office (MS Excel and MS Outlook, in particular)

- Hands on experience with office machines (e.g. fax machines and printers)

Physical Requirements:

- Sedentary work. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Repetitive motion. Substantial movements (motions) of the wrists, hands, and/or fingers. The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading.

To qualify for employment, all offered applicant must pass pre-employment testing that includes a background check and drug/alcohol screening.