Office Manager/Administrative Assistant

Overview

We are seeking an experienced Office Manager/Administrative Assistant to join our team. The ideal candidate will be organized, detail-oriented, and able to manage various administrative tasks efficiently. The right candidate will be answering emails, phone calls, filing, and everyday office tasks.

Responsibilities

- Oversee and coordinate office operations and administrative procedures

- Manage office supplies inventory and place orders when necessary

- Handle accounts payable and receivable using QuickBooks Online

- Maintain employee records and assist with human resources tasks

- Manage filing systems, both electronic and physical

- Assist with budgeting and financial reporting

- Supervise office staff and provide guidance as needed

- Ensure smooth customer service

- Implement and maintain office policies and procedures

Skills

- Proficiency in QuickBooks Online for financial management

- Experience in payroll processing – Willing to train for this.

- Strong organizational skills with the ability to multitask

- Competence in general office tasks such as filing, data entry, and correspondence handling

- Budgeting skills to assist in financial planning

- Team management abilities to lead and motivate staff effectively

- Previous experience in overall office management is highly desirable

Project Management

- Lead the team through multiple projects by planning, scheduling, and tracking multiple projects.

- Oversee all aspects of multiple projects from start to finish by ensuring the projects are completed on time and in a timely manner.

- Manages all aspects of multiple projects including scope, schedule, finance, risk, quality, and resources.

- Create a detailed project plan outlining how to reach project goals and proactively monitor and adjust the plan as needed.

- Work well with everyone within the company. We have less than 10 employees, so we all need to get along while working.

- Previous experience in overall office management is highly desirable

- Experience with managing multiple projects at a time and in a timely manner.

Qualifications

- Proven office management and clerical experience

- Strong organizational and communication skills

- Proficiency in QuickBooks and bookkeeping

- Experience in project planning and schedule management

- Familiarity with vendor management.

- Ability to manage a team and provide training & development

- Knowledge of front desk operations and scheduling multiple projects

Please apply in person at The Awning Company, LLC @ 1201 NW 4th St., Oklahoma City, OK 73106. Thank you.

Job Type: Full-time

Benefits:

- Health insurance

- The right candidate will have opportunity for growth within the company.

Work Location: In person

Job Type: Full-time

Pay: $12.00 - $14.00 per hour

Benefits:

- Health insurance

People with a criminal record are encouraged to apply

Work Location: In person